Executive Assistant I

Executive Assistant I

Immediate need for a talented Executive Assistant I. This is a 06+ months contract opportunity with long-term potential and is located in Stamford, CT (Hybrid).

Pay Range: $40 - $45/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities

• Interact with employees, customers, and outside advisors in a professional and efficient manner
• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E
• Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.
• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports; Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
• Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system
• Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail
• Clear and effective communication with leaders and effective prioritization of tasks
• Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties
• Ensure documents are posted accurately and timely in preparation for meetings/conference calls
• Attend staff/team meetings as required
• Maintain calendar for staff and department activities. Assist in prioritization of items
• Perform other duties and/or special projects as assigned

Key Requirements and Technology Experience

• Must Haves: 7+ years as an executive assistant, 2 of these years' candidate should also have Coupa/Supplier Management experience, supporting senior level executives in a corporate environment and a minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook.
• Minimum of 2 years of experience working with supplier management software like Coupa
• Strong organizational skills and possess the ability to handle multiple projects
• Strong attention to detail
• High level of integrity, confidentiality, and self-confidence
• Clear, concise, and articulate communication skills (verbal & written)
• Coupa experience
• Supplier management and accounts payable experience
• Excellent communication and interpersonal skills
• Strong problem-solving and critical thinking skills with a passion for excellence
• Demonstrative initiative, ability to work independently and must be a team player
• Ability to accept responsibility and handle confidential information
• Excellent proficiency of Microsoft Outlook, PowerPoint, Excel, and Word

Our client is a leading Financial Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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