Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to oversee administrative operations and support the day-to-day needs of our clients office in Fairfield, New Jersey. This position blends office coordination, financial record support, payroll assistance, and executive scheduling to help keep business activities running smoothly. The ideal candidate brings a practical approach, strong attention to detail, and the ability to manage multiple priorities with professionalism.

Responsibilities:

• Oversee daily administrative activities to maintain an efficient, well-organized office environment across departments.

• Coordinate purchasing of office materials, monitor inventory levels, and work with service providers to support ongoing operational needs.

• Manage core administrative tasks such as document organization, written communications, schedule coordination, and general office support.

• Assist with routine financial activities by preparing invoices, tracking expenses, and supporting accounts payable and receivable processes.

• Help maintain accurate accounting documentation, contribute to bank reconciliation preparation, and organize records for review by the external accountant.

• Support payroll administration by gathering timekeeping information, submitting updates, and assisting with adjustments when needed.

• Maintain employee files and prepare onboarding paperwork to support hiring and personnel administration.

• Enter and update information in internal records accurately, then compile reports that highlight administrative and financial activity.

• Provide administrative support to leadership through calendar coordination, meeting planning, and assistance with special assignments.

• At least 3 years of experience in office management, administration, or a closely related role.
• Working knowledge of bookkeeping practices, including invoicing, expense monitoring, and accounts payable or receivable support.
• Familiarity with payroll coordination processes; experience with common payroll platforms is beneficial.
• Strong skills in Microsoft Office, including Excel, Word, and Outlook.
• Excellent organizational abilities with careful attention to accuracy and task completion.
• Ability to balance multiple responsibilities and adjust priorities in a busy work environment.
• Strong written and verbal communication skills with a detail-oriented approach to teamwork and service.