Administrative Coordinator Pedi Neurosciences

Your Future Role At A Glance

Location: Austin, TX

Facility: DC - Specialty Pavilion

Department/Specialty: Pedi Neurosciences

Schedule: Full Time | Monday - Friday 8:00a - 5:00p

Life At Ascension: Where Purpose Meets Opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Benefits That Help You Thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

How You'll Make An Impact In This Role

• Execute Complex Dual-System Scheduling by managing sophisticated calendars across both UT and Ascension platforms to ensure seamless coordination for providers and employees.
• Direct Global Travel & Expense Logistics by orchestrating professional travel arrangements and managing the end-to-end reimbursement process with strict adherence to institutional policies.
• Lead Financial Administrative Operations by overseeing accounts payable and receivable functions to maintain departmental fiscal health.
• Orchestrate High-Impact Events & Conferences by spearheading the planning, coordination, and physical setup of departmental meetings and guest conferences.
• Drive Project & Clinical Support Initiatives by providing high-level administrative assistance to clinical managers and providers, ensuring specialized projects stay on track and organized.
• Manage Departmental Continuity by directing supply procurement and serving as the primary professional point of contact for guests and visiting clinicians.

What Minimum Requirements You'll Need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

What Additional Preferences We're Seeking

• Proven Administrative Mastery: Significant experience as an Administrative Assistant, specifically supporting clinical practices, providers, or senior healthcare management.
• Healthcare Industry Acumen: A deep understanding of the nuances within a clinical or academic medical environment.
• Event & Project Coordination: A track record of successfully planning events and managing project-based workloads with minimal supervision.
• Technical Agility: The ability to navigate multiple complex calendar systems

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.