Executive Assistant

Administrative Assistant / Junior Banker Assistant (JBA)

Location: Chicago, IL

Schedule: Monday Friday, 9:00 AM 5:00 PM (1-hour lunch break)

Pay Rate : $24/hr

Position Overview

A leading global financial services organization is seeking a highly organized and proactive Junior Banker Assistant (JBA) to provide administrative support to a team of 25+ investment banking professionals, including Analysts, Associates, and Junior Vice Presidents.

This role is ideal for individuals with strong customer service, administrative, or office support experience who thrive in a fast-paced, high-volume environment. The successful candidate will receive comprehensive training and ongoing mentorship while supporting a dynamic banking team. The position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Coordinate and schedule meetings, conference calls, and virtual meetings across multiple time zones.
• Manage high volumes of phone calls and emails, ensuring timely and accurate communication.
• Maintain and manage bankers' calendars, prioritizing appointments and resolving scheduling conflicts.
• Coordinate conference room bookings and video conferencing arrangements across multiple office locations.
• Arrange domestic and international travel, including flights, accommodations, transportation, and visa applications.
• Schedule car services and transportation logistics as needed.
• Process and track expense reports in a timely manner.
• Assist with invoice processing and administrative documentation.
• Handle ad hoc administrative projects and requests while maintaining daily workflow priorities.
• Provide support for day-to-day team inquiries, operational needs, and administrative issues.
• Deliver phone and vacation coverage for colleagues when required.
• Maintain confidentiality when handling sensitive business information and executive communications.

Required Qualifications

• 01 year of administrative, customer service, office support, or related experience.
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Professional verbal and written communication skills.
• Ability to interact confidently with employees, clients, and stakeholders at all organizational levels.
• Demonstrated dependability, accountability, and professionalism.
• Ability to work effectively both independently and within a team environment.
• Strong problem-solving skills and resourcefulness.
• Ability to exercise sound judgment and maintain discretion with confidential information.
• Positive attitude with a customer-focused and service-oriented approach.

Preferred Qualifications

• Prior experience supporting multiple individuals or teams in a high-volume environment.
• Experience coordinating travel arrangements and calendar management.
• Experience working in a remotely managed or hybrid work environment.
• Financial services, banking, or professional services industry exposure is a plus.

Applicant Privacy Disclosure

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

Identifiers, such as name, address, and email address.

Professional and Employment-Related Information, such as resume, work history, education, and qualifications.

Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.

Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure.

For information about our privacy practices, please review our Privacy Policy at:

• If you do not consent to the collection of such personal information, please advise us immediately in writing at View email address on click.appcast.io m