Contract Administrator

Contract Administrator

The PENTA Building Group is looking for a Contract Administrator to join our team in Phoenix, Arizona! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will also:

• Review Owner contract, startup forms, and project setup/roles for contract setup and start up
• Manage contract lifecycles including Lump Sum, GMP, Tribal, Joint Venture (PENTA < 51%), and CapEx
• Request and submit insurance from PENTA; Request, collect, and process insurance from all Subcontractors
• Manage Subcontractor enrollment and CIP costs for all OCIP and CCIP projects
• AP Vendor setup for Subcontractors (W-9 to Acct)
• Review bond recommendation with Project Manager
• Document Tracking:
  • Collect and process all preliminary notices, bonds, Union letters, safety hours, certified payroll, tax exempt documents, and tribal documents
  • Collect and update all City/State licenses and insurance cost worksheets
  • Collect and process Union letters and safety hours; collect and submit DETR
  • Collect, review, and process closeout documents
• Issue/create, submit, and collect all Subcontracts/POs and exhibits; collect labor rates and tickets
• Subcontractor Billings:
  • Collect and review conditional and unconditional waivers and equipment lists
  • Collect, review, and process G702/G703 and stored material backup
  • Create and process SL worksheets
  • Request and track Subcontractor payments
• Owner Billings:
  • Apply Owner change orders to billings; JB progress billing
  • Review/adjust or mark up job cost, timecard, and allocation reports as needed
  • Collect/mark up billing backup as needed
  • Collect, review, and process Owner required documents; monitor Owner payment
• Enter AP/PO unapproved invoices
• Complete and submit form for project management time moves; verify for accuracy
• Manage job cost adjustments and cost movements
• Assist with training of new Assistant Contract Administrators
• Other responsibilities as assigned that are not listed here

We trust that you have:

• 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience
• Prior experience working in the AEC industry is preferred
• Experience with tax mitigation is a plus
• Experience working on tribal construction projects is a plus
• Strong verbal and written communication with a proactive attitude and solutions-based approach
• Strong organizational and time management
• Proven ability to adapt behavior or work methods in response to new information or conditions
• Experience with follow-up and monitoring of work to ensure quality standards and attention to detail
• Flexibility to travel to various jobsites in Phoenix, Arizona