Office Coordinator - Network Office

Job Description

Job Description

The Office Coordinator plays a critical role in ensuring the smooth daily functioning of the Network Office. Reporting to the Manager of Development, Communications, External Affairs & Special Projects, the Office Coordinator provides administrative, logistical, and operational support to the Talent, Operations, and Schools teams in the Network Office. This role serves as a key point of contact for visitors, staff, and external partners while helping coordinate meetings, events, and systems in the network office.

Hours: 8:00am – 4:00pm, Monday – Friday

Responsibilities Network Office Operations 

• Serve as the primary receptionist for the Network Office, including answering phones, greeting visitors, and managing incoming mail and deliveries

• Help maintain a welcoming, organized, and professional office environment

• Coordinate office supply ordering and  inventory management. 

• Serve as the primary point of contact for vendors, coordinating troubleshooting and resolution of service, equipment, and system issues for the Network Office.

• Support invoice processing, purchase orders, expense tracking and purchase reconciliation  for Network Office.   

• Process and submit reimbursements for Chiefs 

• Support facilities-related requests and coordination 

• Assist with scheduling shared conference rooms and office spaces

• Maintain filing systems and organizational records while ensuring confidentiality

• Translate all written materials that come from the desk of the office of the CEO. 

Administrative Support

• Provide administrative and logistical support to the Talent, Operations, and Schools teams

• Coordinate calendars, meetings, travel arrangements, and cross-functional logistics as needed

• Support with coordinating conference room space and navigating competing needs.  

• Assist with data entry, document preparation, and maintaining internal databases and systems

Event Coordination & Special Projects

• Coordinate logistics for network-wide meetings, celebrations, and events

• Support food orders, room setup, supplies, and technology needs for meetings and trainings

• Assist with special projects and other duties as assigned

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills 

• Meticulous attention to detail

• Ability to manage several projects and demands simultaneously

• Strong technological proficiency in Microsoft Office; comfortable using a Mac and learning new technologies

Qualifications and Experience

• High School Diploma required; some college preferred

• Experience working in a school setting preferred

• Demonstrated ability to work well in fast-paced environment, with changing responsibilities

Salary and benefits

This is a full-time position. Competitive hourly wage, starting at $22/hour. Benefits include medical/dental/vision coverage and paid sick and vacation time off.

 

Commitment to Diversity 

Equitas Academy is actively seeking to build a diverse and experienced team of educators. We do not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.

 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.