Assistant Project Manager

Job Description

Job Description

Assistant Project Manager

The Assistant Project Manager assists the Project Manager and the project team with executing a project and helps manage all subcontractors, vendors, and professionals towards successful completion relative to budget and schedule goals.  

Duties and Responsibilities 

1. Contract Documents: 

• Track & distribute (Procore software) 
• Track & distribute sketches and RFI’s (Procore software) 
• Ensure field office has most up-to date drawings, specifications, sketches and RFI’s  

2. Misc. take-offs: 

• Assist with various take-offs, doors, windows, flooring, etc. (On Screen Take-off software) 

3. Scope of Work: 

• Develop scope list for trade contracts 
• Assist in writing scopes of work 

4. Bids & Proposals 

• Receive & log 

• Assist with bid comparison sheets 

5. Submittals (product data, samples, shop drawings, etc.): 

• Prepare lists of required project specific submittals 
• Solicit, receive and log packages from subcontractors (Procore) 
• Review for basic compliance, comparing with project drawings, specifications, sketches, RFI’s and scope of work 
• After thorough review, submit to design team, track (Procore)and follow-up for prompt return 
• Review returned packages, log (Procore), return to subcontractor & forward a copy to field office 
• Distribute approved submittals to the appropriate contractors required for coordination 

6. MEP Coordination 

• Log & track drawings & files 
• Schedule & attend coordination meetings 

7. RFI’s and Sketches (Procore): 

• Receive & log 
• Research construction documents, prepare draft RFI for submission to consultant 
• Submit, track and follow-up 
• Review response, log, return to subcontractor & forward a copy to field office 
• Mark-up master contract drawing(s) & specifications (office hard copy) 

8. Requisitions, Change Orders & Purchase Orders 

• Solicit & track payment applications from subcontractors 
• Prepare requisition for review by bank  
• Log and track subcontractor’s request for change orders 
• Log and track change orders to Owner 
• Log and track purchase orders 
• Log and track waivers including 2nd tier 
• Cost coding of invoices  

9. Project Schedule: 

• Update project schedule (monthly)  
• Update key milestones 
• Track items required to meet key milestones 
• Log and track long lead times 
• Track material release, shipment and coordinate deliveries to site with supers  

10. Meeting minutes: 

• Weekly in-house (Procore) 
• Owner/Architect meeting (Procore) 

11. Safety 

• Assist with compliance with Monadnock Safety program 
• Know the company’s policies and procedures contained in the Monadnock safety Manual  

12. Quality Control 

• Assist with creating QC checklist such pre sheetrock, façade, MEP, finishes etc. for use by the supers 
• Mockups, Façade, Apartment, etc. Create material log, track for deliveries 

13. Testing & Special Inspections 

• Receive & log reports 
• Track & NCR (Non-compliance Report) follow-up

14. Special Certifications 

• Coordinate, log and track documents required for compliance with 

• NYSERDA Multifamily Performance Program 
• Enterprise Green Communities Certification Program 
• Assist in M/WBE tracking  

15. Insurance  

• Review weekly insurance log with field to ensure all subcontractors are properly enrolled in CCIP or have the required insurances if outside of CCIP 

16. Department of Buildings and Certificate of Occupancy  

• Coordinate and track log of requirements for TCO and CO. 

17. Project Close out and documentation  

• Track punch list and handover to owner 
• Gather O&M’s and As Built and review to ensure they are accurate 
• Utility transfer to owner  

Requirements

Preferred Credentials: 

Bachelor's or Master’s degree in Construction Management, Engineering or related field preferred. 

1-5 years of prior experience with a General Contractor, Engineering firm or similar role within the construction industry preferred. 

Salary range: $100,000 - $140,000 annually

The salary range posted is the base salary only and does not reflect the total compensation package.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Company Bonus Program
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources