Executive Assistant & Office Coordinator

Who Are We?

Arbor Biotechnologies™, a next-generation gene editing company based in Cambridge, MA, is advancing a pipeline of novel gene editing therapeutics to address a wide range of genetic conditions - from the ultra-rare to the most common genetic diseases. The company's unique suite of optimized gene editors goes beyond the limitations of early editing technologies to unlock access to new gene targets and has fueled a robust pipeline of first-in-class assets focused on diseases of high unmet need. With Arbor's lead program, ABO-101 for the treatment of primary hyperoxaluria type 1, progressing into clinical trials, the company continues to focus their research and development efforts on genomic diseases of the liver and CNS for which there are no existing functional cures. For more information, please visit: arbor.bio.

Who Are You?

You're driven by purpose and fueled by curiosity. You take ownership, think boldly, and stay resilient through challenge. You lead with humility, value diverse perspectives, and put the success of the team above personal recognition.

That's who thrives at Arbor. If this resonates, read on.

About the Role:
The Executive Assistant & Office Coordinator provides day-to-day administrative and operational support to the Leadership Team and helps keep the office running smoothly. This role is a go-to resource for scheduling, coordination, logistics, and general office needs - helping the team stay organized and on track. The ideal candidate is proactive, detail-oriented, and comfortable juggling multiple tasks in a fast-paced environment.

What You Can Expect:

Executive and Leadership Support

• Provide administrative support to the CEO and Leadership Team members, including calendar management, scheduling meetings, and booking travel.
• Prepare expense reports and assist with other routine administrative tasks as needed.
• Help coordinate Leadership Team meetings by sending invites.
• Handle sensitive information with professionalism and discretion.

Governance and Board Support

• Assist with scheduling and logistics for Board of Directors and Committee meetings.
• Serve as a friendly and professional point of contact for external directors and guests.

Meeting and Event Coordination

• Coordinate logistics for internal and external meetings, including scheduling, room setup, technology needs, and catering.

Contracts and Document Management

• Assist the Legal team with administrative tasks related to contracts, such as tracking key dates and maintaining organized records.
• Help maintain accurate files in the contract management system (e.g., Lexion).
• Support document organization and filing to ensure easy access and compliance with internal processes.

SharePoint and Systems Support

• Help maintain the company's SharePoint site, keeping files organized, up to date, and easy to navigate.
• Assist with creating and updating shared resources, templates, and team pages.
• Partner with IT to troubleshoot basic issues with tools like SharePoint, Teams, and calendar platforms.

Office Management and Workplace Operations

• Handle day-to-day office needs to keep the workspace organized, stocked, and running efficiently.
• Manage office supply orders and coordinate with vendors and service providers.
• Assist with facilities-related requests and general office upkeep.
• Support new hire onboarding logistics, including workspace setup and orientation coordination.
• Partner with HR and IT to help create a welcoming and functional workplace experience.
• Help identify and suggest improvements to office processes and workflows.

What You Bring:

• Bachelor's degree or equivalent experience.
• 3-5 years of administrative or office coordination experience, preferably in a biotech, pharma, or life sciences environment.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities at once.
• Professional, reliable, and comfortable handling confidential information with discretion.
• A proactive attitude - you notice what needs to get done and take initiative to make it happen.
• Clear and friendly communication skills, both written and verbal.
• Proficiency in Microsoft 365 tools including Outlook, Teams, Word, and SharePoint.
• Adaptable and resourceful, with a positive, team-first mindset.

Our Values:

Our values govern the work we do at Arbor, and we're hoping that they resonate as strongly with you as they do with us!

• Purposeful Action: Driven by outcomes, guided by purpose
• Bold Resilience: Speak boldly, embrace change, grow forward
• Humble Authenticity: Be real, value the uniqueness of others, elevate all

The anticipated salary range for candidates for this role will be $85,000 - $100,000. The final salary offered will depend on several factors, which may include, but is not limited to relevant years of experience, educational background, industry knowledge, technical skills, and other factors that may prove relevant during the interview process.

We promote diversity and inclusion not just in our recruitment processes, but in everything we do. We're an equal opportunity employer and we will continue to ensure our recruitment process is free of bias and our workplace is inclusive, positive, and free of discrimination and respecting of all backgrounds and beliefs.