Executive administrative assistant

A Global Biotech Pharma located in Cambridge, MA is seeking an Executive Adminisrative Assistant to join their team: The Executive Administrative Assistant provides high-level administrative and operational support! The role requires business acumen, the ability to anticipate needs and support informed decision making, and a proactive approach to driving results. The Executive Administrative Assistant plays a vital role in fostering organizational culture providing trusted insights, feedback, and strategic support to senior leadership and the teams they manage. The position requires a highly organized professional, who can operate effectively in a senior-leader environment with discretion and confidentiality in representing their leader and the Research organization in all activities, support execution of transformation and continuous improvement, while working effectively across a matrixed organization. Key Responsibilities: Manage complex executive calendars and travel arrangements, as assigned Coordinate onsite, hybrid, and virtual meetings, including agendas, materials and follow-up actions Prepare, edit, and manage correspondence, presentations, reports, and other materials Process purchase orders, invoices, expense reports, track expenses in line with company policies. Partner with administrative colleagues across Research, R&D and the enterprise to support leadership coordination Act as a knowledge source for all colleagues in assigned function, remaining up-to-date on policies and procedures Support onboarding/offboarding logistics, organization charts and internal communications Proactively identify opportunities to develop and standardize processes Provide administrative support for special projects as required, working in partnership with other functional team members

salary: $45 - $55 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

Manage complex executive calendars and travel arrangements, as assigned
Coordinate onsite, hybrid, and virtual meetings, including agendas, materials and
follow-up actions
Prepare, edit, and manage correspondence, presentations, reports, and other
materials
Process purchase orders, invoices, expense reports, track expenses in line with
company policies.
Partner with administrative colleagues across Research, R&D and the enterprise to
support leadership coordination
Act as a knowledge source for all colleagues in assigned function, remaining up-to-
date on policies and procedures
Support onboarding/offboarding logistics, organization charts and internal
communications
Proactively identify opportunities to develop and standardize processes
Provide administrative support for special projects as required, working in

The essential functions of this role include:

• working in a smoke free environment

Skills

• Creating Presentations
• Preparing Agendas
• Prioritizing
• Organization
• Handling Confidential Information
• MS Office
• MS Teams
• Operational Support
• Multi-tasking
• Calendar Management
• Expense Reporting
• Travel Arrangement
• Decision Making

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.