Administrative Assistant

Company Description

Gutier is a fully-integrated services leader in design, procurement, and construction. Our primary objective is to develop, execute, and maintain projects with operational excellence and to the highest Health, Safety, Security and Environmental (HSSE) standards. We are committed to optimizing our clients' assets, improving their competitive positioning, and increasing their long-term business success. Our success is 100% dependent on our people, and we believe in fostering a culture of excellence that supports our clients future growth.

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Role Description

The Administrative Assistant is responsible for all administrative duties and serves as the main point of contact between all departments. The ideal candidate will be organized, have attention to detail and be proactive. Below is the list of responsibilities: 

• Manage the front desk/reception operations, act as the first point of contact for guests, employees, candidates, and vendors.
• Perform general administrative tasks, including notarizing documents, sorting, and sending mail, answering phone calls, scheduling meetings, and sending meeting invites to attendees.
• Assist in filing documents, and maintain the filing system within the company. 
• Assist in creating marketing materials for the company social media page and internal SharePoint page 
• Coordinate with Human Resources administrator on onboarding/offboarding new employees by providing IT support. 
• Possess knowledge and understanding of company policies and procedures to direct employee questions appropriately.
• Plan and oversee all company social and training events, handle catering services for company events.
• Represent employer in the community events. 
• Monitor office supplies inventory and order new supplies, materials as needed. 
• Ensure all project sites are supported with supplies and essentials. 
• Provide administrative support as needed.

Qualifications

• Fluency in Spanish and English required.
• Strong Administrative Assistance and Clerical Skills, including organizing documents, managing calendars, and maintaining accurate records.
• Professional Phone Etiquette and Communication skills for handling calls, emails, and in-person interactions with internal and external stakeholders.
• Experience in Executive Administrative Assistance or supporting leadership with scheduling, travel coordination, and confidential information.
• Proficiency with office software (e.g., Microsoft Office Suite or similar), and basic data entry and reporting capabilities.
• High attention to detail, strong time management skills, and the ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated reliability, discretion, and a service-oriented mindset when supporting teams and leadership.
• High school diploma or equivalent required; additional education or training in office administration or business is beneficial. xhyhwjd
• Previous experience in an administrative role, ideally in a project-driven or professional services environment, is an advantage.

Compensation & Benefits 

• Hourly
• Medical, Dental, Vision, 401K 
• Industry Trainings