Grant Accountant

Job Description

Job Description

Covenant House Missouri (CHMO) welcomes youth who are runaway, trafficked, at-risk, or experiencing homelessness with unconditional love, absolute respect and a place to call home. Beyond shelter and basic needs, we deliver transformative solutions to help young people ages 16 to 24 build productive, independent and sustainable lives.PURPOSE OF POSITIONThe incumbent has day-to-day responsibility for the accounting, financial reporting, and cash management activities of Covenant House Missouri and contributes to the overall success of the organization by effectively managing all financial tasks for the organization in a manner which reflects the mission, philosophy and policies of Covenant House.  SUMMARY OF DUTIESResponsibilities include but not limited to the following:Responsible for accounting for all CHMO income, donated items and services, expenditures, assets and liabilitiesDaily maintenance of the general ledger, accounts payable, accounts receivable, and cash position. Reviews accounting data to ensure that the correct accounting treatment is accorded.Reviews accounting data and consults with advisors to ensure transactions are recorded using the correct accounting treatmentAdministers financial management and grant reporting policies and procedures in a manner consistent with corporate guidelines and local needs, and ensures use of effective internal controls and accounting procedures.Maximizes the revenue available from government grants and contracts by timely invoicing and effective management of receivablesRecords and monitors use of all contributed, purchased, and leased physical assets.Executes the monthly billing and invoicing process for all government contracts in a timely and accurate manner; share grant utilization statistics with key team members; completes necessary stewardship reports to validate billings.Provide support for the grant management process, including acknowledgement of grant awards, recognition of grantors, data management, and reporting to funders.Manages the timely input of accounts payable, accounts receivable, payroll, and general journal transactions into Corporate accounting software system, assuring proper source documentation for all transactions.Collaborates with managers, Human Resources, and all team members to ensure the semimonthly payroll is processed accurately and timelyMaintains records for: contracts, leases, service agreements, and other items of a legal nature.Produces timely, accurate financial reports including detailed management reports, reports to the parent organization, financial reports to funding agencies, and annual financial statements produced in accordance with GAAP for nonprofit organizations.Supports the development of the annual operating and capital budgets, produces budget status reports, analyses, financial projections, and periodic ratio analysis.Ensures compliance with state, local, and federal tax requirements including production of the 990, W-2s, 1099sEnsures compliance with all state, local, and federal regulations for the withholding and payment of payroll taxParticipates in contract compliance related to financial management and reporting for state, local, federal, and non-government grants and contractsParticipates in the annual audit, provides supporting documentation to the CPA firm performing the audit, and participates in other financial audits as required.Remain up to date on federal and state laws related to the organization and update policies accordinglyPerforms other duties as assigned Financial Statement PreparationMeet Monthly Closing deadlinePrepare and post Journal EntriesIssue monthly Financial Statements prepared in accordance with GAAP: Balance Sheet, Statement of Activities, and Cash FlowPrepare General Ledger Account Balance reconciliations with a focus on Balance Sheet accountsPrepare Budget Variance analysis descriptionsAudit SupportAssemble and organize support documents for grant auditors and external auditorsCollaborate with Agency Leadership and external auditors to resolve audit questions Fixed AssetsMaintain a list of fixed assets, source documents and invoices, and non-capitalized computer equipmentMaintain depreciation schedules in Excel PurchasingMonitor finance office supply levels and reorder as necessaryPurchase computer and telephony peripherals and equipment as required Vendors, Notes Payable, Account PayablePay vendor invoices in a timely mannerTake all vendor discounts when availableAccurately maintain Vendor Profiles, collaborate with Director of Finance for the entry of each new vendor, and identify vendors subject to Form 1099 regulationsBankingOnly in the absence of another Finance Department team member:Record cash receipts (Cash, Checks, and Credit Cards) in QuickBooksMake deposits using Remote Capture softwareReconcile deposits: QuickBooks to Donor Perfect Accounts Receivable and Grants ReceivableExecute monthly billing and invoicing process for all government contracts in a timely & accurate mannerIssue Internal Invoices to track Grant Income and Receivable BalancesIssue internal invoices to track donor pledges Payroll Processing - Semimonthly (cross-trained and serve as back-up to Senior Manager of Finance)Gather appropriate data to process payroll with our Payroll Service Provider Collaborate with Human Resources to ensure Employee Status Changes are accurately reflected on PayrollCollaborate with Human Resources to ensure the vendor charges for Health, Dental, Vision, and Life Insurance are accurately reflected in employee withholdingCollaborate with managers regarding questionable hours or other dataWork face-to-face with team members (no electronic communication) to process all direct deposit requestsOtherMaintain an orderly accounting filing systemFollow accounting policies and procedures, and aid in their assembly and periodic revisionProvide administrative support to other management team members as requested Working RelationshipsFrequent and regular internal contact with all CHMO staff, outside contacts with vendors and suppliers, outside agencies, the public, and the communityInteract on a regular basis with the executive leadership to review financial impact of daily operationsIn depth reporting to the executive leadership regarding the financial operations of the agencyMeet with the finance committee to discuss the financial activities of the organization as neededInteract with Advancement department to ensure all donations are properly recordedInteract with team leaders to discuss their departments' financial performanceProvide training to departments on financial matters as requestedInteract with the grantors, auditors, and attend meetings regarding new grants and grant modifications EDUCATION, KNOWLEDGE, and WORK ENVIRONMENTEducationBachelor 's Degree in Accounting or Finance required or a minimum of 24 credit hours of accounting and 5 years of experience in accounting department. Nonprofit experience preferred. Knowledge Knowledge of Generally Accepted Accounting PrinciplesQuickBooks and NetSuite Online Software experience preferredDetail orientedKnowledgeable of the requirements for managing government grants and experience in cash managementAbility to conceptualize the effects of transactions and accounting controls on the overall accounting systemExcellent analytical and spreadsheet skills, including ExcelExcellent interpersonal skills and a customer service focusAbility to juggle multiple tasks simultaneously and to work well under pressureStrong organizational and planning skills