Executive Assistant

About The Role The role is the operational engine behind senior leadership at a fast-growing technology company: managing executive calendars, communications, and cross-functional coordination so leaders can stay focused on product, customers, and growth. This is a high-trust, high-throughput position. The successful candidate will anticipate needs before they're raised, keep multiple executives' priorities organized, and serve as a connective hub for a distributed, remote-first team. Key Responsibilities Manage complex, evolving calendars for 2-3 senior executives, resolving conflicts and protecting focus time across multiple time zones Coordinate domestic and international travel end-to-end, including flights, lodging, ground transport, and visa or expense documentation Draft, triage, and prioritize high-volume email and Slack communications on behalf of executives, flagging items that need immediate attention Plan and execute leadership meetings, board materials, all-hands, offsites, and team events from agenda to logistics to follow-up Track action items across stakeholders, chase loose ends, and maintain organized systems for docs, contracts, and records in Google Workspace and Notion Process expense reports, invoices, and light procurement using tools like Expensify or Ramp Handle sensitive personnel, financial, and business information with absolute discretion What We Are Looking For 3-6 years of executive assistant, chief-of-staff, or office management experience supporting C-level or VP-level leaders Expert command of Google Workspace, Slack, Zoom, and calendar management at scale; familiarity with Notion, Asana, or Confluence Demonstrated ability to juggle competing priorities from multiple executives without dropping detail Excellent written and verbal communication, including drafting polished correspondence on behalf of leadership Proven track record handling confidential information with sound judgment Bachelor's degree or equivalent practical experience Bonus: experience at a startup or venture-backed company; event planning for offsites or conferences; familiarity with expense and procurement tooling #J-18808-Ljbffr Evlo AI