Hybrid Legal Executive Assistant — Strategic Attorney Support

Summary DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. The Legal Executive Assistant (LEA) works in collaboration with and in support of the firm’s strategic initiatives, supporting lawyers by managing the daily functions of an attorney’s practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive‑level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients. The LEA serves as a collaborative partner to Legal Administrative Assistants (LAA) and Legal Support Assistant (LSA) team members who provide support to the attorney’s legal team. This role requires both administrative competence and a thorough understanding of the procedures, relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the Firm in a professional and positive manner. Location This position is located in our New York office and offers a hybrid work schedule. Responsibilities Provide support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently. Consult with lawyers and administrative teams to ensure project milestones are adhered to. Serve as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilize independent judgment and the ability to make sound decisions when responding on behalf of the attorney. Develop and maintain professional relationships to ensure teams work together efficiently and effectively. Provide clear direction and constructive feedback on projects and assignments. Build trust, resolve conflicts, and collaborate effectively with people at all levels of the organization. Delegate assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion. Monitor progress of assignments and communicate on behalf of the attorney with support teams to ensure successful project outcomes. Deliver service feedback and make improvement recommendations to firm management teams. Collaborate as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provide mentorship and support to LSAs who assist with projects. Provide feedback for the professional development of LSAs who assist the attorney’s team. Deliver ongoing feedback and mentoring providing opportunities for continued improvement. Draft, proofread, and finalize legal documents, correspondence, and presentations on behalf of the attorney. Review and ensure accuracy of final work product. Provide feedback to internal support teams on completed work to improve outcomes for accurate and timely project delivery. Oversee the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories. Ensure all work products are easily accessible and up to date. Conduct research on behalf of the attorney and practice group. Compile information for case preparation and executive briefings. Consult with internal support teams to ensure completion of presentations and other necessary materials. Oversee meeting planning and coordinate with internal and external parties to ensure logistical and other critical details are in place. Prepare meeting agenda and ensure presentations and other materials needed are accurately prepared and available. Ensure the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner. Oversee billing matters including all approval forms and collaboration correspondence, ensure prebills are processed by the appropriate team accurately and timely; serve as a proxy for attorneys to address questions or issues related to the billing process. Ensure final bills are delivered in a timely manner and initiate follow‑up at the attorney’s request. Manage the attorney’s calendar, schedule meetings, resolve conflicts, and organize complex travel itineraries. Communicate potential conflicting priorities to the attorney and offer solutions. Ensure the attorney’s expenses and time entry are assigned to AskLegalSupport and are processed correctly in a timely manner. Desired Skills The ability to communicate effectively in the native language of the region via e‑mail or via voice is essential. Take initiative to enhance existing and learn additional skills. Demonstrate adaptability and discretion with a commitment to continual development. Exhibit the utmost professionalism and discretion. Privy to confidential information and sensitive legal matters, making it imperative that you oversee all communications and documents with care and integrity. Possess proven in‑depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support. Provide solutions and assist with requests and challenges. Showcase effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams. Proven ability to convey complex information clearly and concisely, both in writing and verbally. Be adept at listening and understand the needs and concerns of others. Be a process‑driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast‑paced setting. Pay attention to minute details and take initiative on planning. Work well under pressure and able to stay positive and productive. Capable of working effectively in a demanding environment. Show the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product. Expert experience with technology and Firm software is essential. Be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as third‑party programs. Skilled in the ability to adapt to application upgrades and the use of AI‑Powered Tools for document production, review, and case research. Show flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice. Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice. Minimum Education High School Diploma or GED Preferred Education Bachelor’s degree in legal studies, business administration, or a related field Minimum Years Of Experience 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper‑level leadership Essential Job Expectations Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner Provide timely, accurate, and quality work product Successfully meet deadlines, expectations, and perform work duties as required Foster positive work relationships Comply with all firm policies and practices Engage in both physical and sedentary activity, such as working at a computer for extended periods, participating in digital/virtual conference calls, and participating in meetings as needed Ability to work under pressure and manage competing demands in a fast‑paced environment Perform all other duties, tasks or projects as assigned Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Work Environment The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in‑office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. Accommodations Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. Benefits and Compensation The firm’s expected hiring range for this position is $47.39 - $62.79 per hour depending on the candidate’s geographic market location. Non‑exempt positions are paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k). Equal Opportunity Employer DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. #J-18808-Ljbffr DLA Piper International LLP