Administrative Assistant

OverviewWe are seeking an energetic and detail-oriented Administrative Assistant to join our team! However, we are looking for a very particular individual who has a desire to learn many different aspects of how business operates as we need assistance and redundancy across multiple departments.We want to find someone who can handle a core list of primary responsibilities while being able to fit in work on their secondary responsibilities as the workflow permits. With this type of workload and cross-departmental involvment, no two days will be the same.This vital role offers the opportunity to support our office, tech shop, shipping departments as well as enhance organizational efficiency, and directly contribute to a thriving work environment. If you excel at multitasking, possess strong written and verbal communication skills, and enjoy providing excellent customer support, this position is perfect for you.DutiesAssist our finance department with routine bookkeeping tasks.Assist in maintaining our inventory system with routine audits and ensuring our dual inventory system reflects our inventory accurately.Print out, scan in, and organize documents that directly support Finance, HR, Sales, Customer Service, Shipping, and our Tech Shop.Assist with the Administrative Duties of our Shipping/Warehouse DepartmentWork with the other Office Personnel and Tech Shop Manager with projects or tasks that will allow them to stay focused on their primary roles.Maintain organized filing systems and handle document proofreading to ensure accuracy and clarityAssist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings for the executive team.Provide exceptional customer service by responding to inquiries via phone or email and supporting client communication effortsSkillsProficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace toolsStrong computer literacy with experience in data entry, document processing, and general office management softwareExcellent organizational skills with the ability to prioritize tasks effectivelyExperience with multi-line phone systems and phone communication best practicesKnowledge of office management procedures including calendar management and filing systemsCustomer service expertise with a friendly demeanor and professional phone etiquetteDemonstrated time management skills to handle multiple responsibilities efficientlyIntegritySelf-MotivatedSummary:Fascinating product line and customer baseNo scientific experience requiredClean comfortable environmentDay shiftExcellent growth opportunityNo Overtime or WeekendsStarting out:$20.00 - $25.00 hourly wage.Weekly payFull-time, day shift, Monday thru Friday7 paid holidays per yearNo overtimeNo weekend workAfter 90 Days:PTO with year-end rollover and fast accrualAttendance Bonus of $58 per paycheck401K with contribution matchingApplication process:Apply on this site - This gives us a copy of your resume.Aptitude Test - If we think youre a promising candidate, we will invite you to take an aptitude test to determine if you have the knack for the skills that we need, as well as a few other skills.First Interview - Youll meet with a member of management for your first interview. This can be either an in-person or a phone interviewSecond Interview - If you do well on the first interview, you will be asked to come in for a second interview with our COO and/or CEO to ensure that you will mesh well with the team.Job offer The team will decide if youre the right person for the job, and youll receive a call from NLS with a job offer.Company OverviewFounded in 2014, New Life Scientific repairs and refurbishes laboratory equipment to be used in the research and development sector of the biomedical industry. This requires a well-rounded team of Technicians to work on the equipment, Warehouse Personnel who move the equipment, and Office Staff who work with our customers and team to ensure we operate efficiently and effectively to achieve our mission of Moving Science Forward! We are continuing to grow and need more help with the administrative efforts of a growing business!
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