Executive Assistant

Responsibilities

Kforce has a client that is seeking an Executive Assistant in Arlington, VA.Summary:We are seeking a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to senior leadership. This role is responsible for managing calendars, coordinating travel, arranging meetings and events, processing expense reports, and supporting day-to-day executive activities. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and possesses exceptional organizational and communication skills.Key Responsibilities:

• Executive Assistant will manage complex calendars, schedule meetings, and coordinate executive appointments
• Accept, decline, and respond to meeting invitations on behalf of leadership
• Arrange business travel, including flights, hotels, rail, and rental cars
• Prepare and submit expense reports and supporting documentation
• Coordinate onsite and offsite meetings, including venue selection, room reservations, catering, and meeting materials
• Reserve conference rooms and workspace accommodations across office locations
• As an Executive Assistant, you will assist with event planning and logistics for internal and external meetings
• Order business cards and maintain executive contact information
• Generate reports, prepare documents, scan files, and manage correspondence
• Assist with passport, visa, and other travel-related documentation
• Coordinate visitor arrangements and provide support to clients and guests
• Maintain confidential information and handle sensitive matters with discretion
• Provide general administrative support and special project assistance as assigned

Skills

• 3+ years of Executive Assistant, Administrative Assistant, or related experience supporting senior leadership
• Experience managing calendars, travel arrangements, and executive schedules
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and time-management skills
• Strong attention to detail and problem-solving abilities
• Ability to maintain confidentiality and exercise professional judgment

Preferred Qualifications:

• Experience supporting executives in a corporate or professional services environment
• Experience coordinating meetings, events, and travel logistics
• Knowledge of expense management and reporting systems

Key Skills:

• Calendar Management
• Travel Coordination
• Event Planning
• Executive Support
• Meeting & Conference Coordination
• Expense Reporting
• Organization & Multitasking
• Communication Skills
• Problem Solving
• Confidentiality & Professionalism

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."