Administrative/Program Assistant I,II,III

Administrative/Program Assistant I,II,III Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Position Details To create a posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title - Administrative/Program Assistant I,II,III Status Job Summary - Manage the office in the absence of the Department Head. Assist the Department Head and faculty in the management of all necessities for the department including facilities and equipment. Essential Job Duties - Manage the office in the absence of the Department Head. Assist the Department Head and faculty in the management of facilities and equipment. Prepare requisitions, purchase orders, vouchers, check requests, and other forms. Maintain departmental financial records and accounts and prepare financial reports. Assist in the development of semester course schedules by contacting faculty to determine courses and sections they are teaching, making sure rooms are available for courses during the days and times scheduled. This includes entering courses, sections, instructors, times, dates, and rooms into the database. Maintain/order/distribute departmental office equipment, supplies, and inventory. Serve as the communication hub for the department by organizing, storing, retrieving, and integrating information for dissemination to faculty, staff, and/or students. Communicate information from the Department Head and faculty to others by mail, email, telephone, and the web. Perform general office functions, including typing, accounting, record keeping, maintaining departmental files, and updating records. Compose routine letters, memoranda, reports, and other communication. Make appointments, coordinate meetings, and arrange travel requirements. Prepare an agenda of meetings and take minutes at various meetings. Review, sort, and route the Departmental mail. Supervise and train staff/student assistants. Review and submit academic course schedules, textbook orders, and course outlines. Assist in the preparation and submission of proposals. Maintain a complete student record system for the department. Assist with departmental programs, particularly those used for recruitment and outreach. Gather data and assist in preparing reports and presentations for programs. Type and process requisitions, purchase orders, vouchers, check requests for program materials and supplies. Maintain databases and statistical data for all program applicants and participants. Assist with compiling, analyzing, and disseminating data for programs. Develop and implement program materials, such as pamphlets, websites, brochures, program applications, etc. Assist with the preparation and submission of programmatic reports. Coordinate application and selection process for program applicants. Make reservations and arrange travel for all persons related to the program. This position does require weekend and after-work hours during peak season. Qualifications (Education, Experience and Specialized Training) - Administrative/Program Assistant I: High school diploma or the equivalent (Associate preferred) 0-3 years of general office or clerical experience Basic knowledge of office software (Microsoft Office) Ability to learn the institutional ERP system Administrative/Program Assistant II: Associate degree or equivalent (Bachelor's preferred) 3-5 years of relevant administrative or program support experience Administrative/Program Assistant III: Bachelor's degree or equivalent (Master's preferred) 5+ years progressively responsible administrative or program support experience Physical Demands - Ability to walk short distances Ability to lift and carry parcels, packages, and other items Ability to prepare and analyze data and figures Ability to view a computer terminal; extensive reading Skills and Attributes - Working knowledge of various computer software, such as Microsoft Office. Excellent computer skills Keyboarding skills with speeds of a preferred minimum of 50 wpm are required. Effective oral and written communication skills are required. Knowledge of social media trends and tools Ability to work independently and as a part of a team to organize multiple tasks and set priorities for action. Demonstrate ability to work with a large, culturally diverse faculty and undergraduate population. Strong team orientation and ability to collaborate with internal and external constituents. Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages, and other items Ability to prepare and analyze data and figures Ability to view a computer terminal; extensive reading Posting Detail Information Posting Number - S986 Will this position require travel? - Yes Will this position require night, weekend, and after hour work? - Yes, during peak seasons Will this position be supported using grants or contract funding? - Yes Number of Vacancies - 1 Desired Start Date Position End Date (if temporary) Open Date - 02/19/2026 Close Date - 05/19/2026 Open Until Filled - No Special Instructions Summary - Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents Resume Optional Documents Cover Letter Transcript 1 Letter of Recommendation 1 Other Letter of Recommendation 2 Letter of Recommendation 3 Transcript 2 Project Genesis