Administrative Specialist

Organization Unit: Starr Clinical Admin Operations Work Days: Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $32.75-$39.01 *As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices Position Summary Under guidance, provides a wide range of administrative and secretarial support to senior staff within the department. Job Responsibilities Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. Initiates and prepares written correspondence as needed and based on functional needs. Procurement activities related to goods, services, and/or equipment as needed. Disbursement/reimbursement activities as needed. Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms delivery accuracy. May assist with cost control. Maintains electronic and hard copy files and databases. Maintains integrity of information. Answers phones, responds to inquiries and triages calls to appropriate personnel. Travel and conference arrangements. Organizes itinerary, makes reservations for travel and accommodations. Records and distributes meeting minutes. Routinely analyzes and evaluates workflows to ensure maximum efficiency. Assists with responsibilities associated with professional organizations and external advisory boards and committees, including membership renewals, professional certifications, and journal renewals. Receives, sorts and distributes mail; accepts and signs for package deliveries. Performs other duties as assigned or required. Education High School Diploma in related field Experience Bachelor's degree is preferred. Approximately 2 years of related experience providing secretarial support to senior leadership. Knowledge, Skills and Abilities Excellent computer skills including a good working knowledge of MS Office. Ability to learn new software and applications. Ability to communicate instructions and observations effectively verbally and in writing. Working Conditions/Physical Demands Standard office work. #J-18808-Ljbffr Weill Cornell Medicine - Qatar