Project Administrative Assistant

Project Billing Coordinator Location: Oak Creek, WI (On-Site) Salary: $45,000 – $50,000 per year Join a Company That’s Built To Last Looking for a stable role where your work truly matters? Our client is a family‑owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long‑standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly. Why You’ll Love This Role Stable company with strong, supportive leadership Tight‑knit, team‑oriented culture where you're valued Opportunity to learn, grow, and expand your skills Variety in your day—no two days are the same What You’ll Do Support Project Managers with monthly billings, pay applications, and lien waivers Assist with job setup and work orders, including budgets, phase codes, and change orders Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P) Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation Maintain accurate, organized project and job files Provide general administrative support to the project and office teams What You Bring 2+ years of administrative experience (construction or trades experience is a plus) Strong organizational skills with the ability to manage multiple priorities Clear, professional communication skills Proficiency in Microsoft Office (Excel, Word, Outlook) Bonus Points If You Have Experience supporting construction projects or working with subcontractors Familiarity with billing, compliance paperwork, or job costing Don’t Meet Every Requirement? Apply Anyway Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you’re detail‑oriented and enjoy supporting a team, we encourage you to apply. #J-18808-Ljbffr