Office Manager

Location: Chicago, IL

Work Arrangement: Hybrid (In-Office 2 Days Per Week)

Employment Type: Full-Time

About the Role

We are seeking a highly organized and proactive Office Manager / Project Manager to oversee the day-to-day operations of our Chicago office while supporting internal projects and company initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and can effectively manage both administrative and project-related responsibilities.

The successful candidate must be based in the Chicago area and willing to work from the office at least two days per week.

Key Responsibilities - Office Management

• Oversee all day-to-day office operations and ensure the office runs smoothly and efficiently.
• Manage office supplies, equipment, vendors, and service providers.
• Coordinate office maintenance, repairs, and facility-related needs.
• Organize meetings, team events, and in-office activities.
• Maintain office policies, procedures, and operational standards.
• Serve as the primary point of contact for office-related matters.

Project Management

• Coordinate and track internal projects from initiation through completion.
• Create and maintain project timelines, deliverables, and action items.
• Facilitate communication across teams and stakeholders.
• Monitor project progress and proactively identify potential roadblocks.
• Prepare reports, presentations, and project updates for leadership.
• Support process improvement initiatives and operational efficiencies.

Administrative Support

• Assist leadership with scheduling, coordination, and special projects.
• Manage documentation, records, and organizational systems.
• Support onboarding and general employee experience initiatives.
• Handle ad hoc operational and administrative responsibilities as needed.

Qualifications Required

• 3+ years of experience in office management, project coordination, operations, or a similar role.
• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and take ownership of responsibilities.
• Proficiency with Microsoft Office, Google Workspace, and project management tools.
• Must be located in the Chicago area and willing to work in-office two days per week.

Preferred

• Experience working in a professional services environment.
• Legal industry experience is a plus, but not required.
• Familiarity with project management methodologies and tools.
• Experience supporting executives or managing cross-functional projects.

What We're Looking For

• A self-starter who takes initiative and solves problems proactively.
• Someone who enjoys creating structure and improving processes.
• A highly dependable professional who can balance operational and project-based work.
• A team player who is comfortable interacting with employees, vendors, and leadership alike.