Administrative Assistant

You start your day by reviewing your activities, calendar, and priorities for the day. You check for upcoming meetings, confirm attendees, and make sure all agendas, documents, and notes from previous meetings are ready to go. Before the first call even begins, you’ve already drafted a clear email response to a customer inquiry and updated the day's activities. You are the operational engine that keeps the workflow focused, efficient, and running smoothly. Pre-Sales & Customer Coordination An inbound inquiry comes in from a prospective client interested in our services. Instead of letting it sit in an inbox, you jump right on it. You gather initial requirements, pull together materials for an upcoming quote or proposal, and coordinate a call. You log every contact detail and activity note into the CRM so nothing slips through the cracks, ensuring our pre-sales pipeline keeps moving without a hitch. Account Management & Keeping the Ledger Location: St. Louis, MO (In-Office) On a typical Tuesday morning... You start your day by reviewing your activities, calendar, and priorities for the day. You check for upcoming meetings, confirm attendees, and make sure all agendas, documents, and notes from previous meetings are ready to go. Before the first call even begins, you’ve already drafted a clear email response to a customer inquiry and updated the day's activities. You are the operational engine that keeps the workflow focused, efficient, and running smoothly. Pre-Sales & Customer Coordination An inbound inquiry comes in from a prospective client interested in our services. Instead of letting it sit in an inbox, you jump right on it. You gather initial requirements, pull together materials for an upcoming quote or proposal, and coordinate a call. You log every contact detail and activity note into the CRM so nothing slips through the cracks, ensuring our pre-sales pipeline keeps moving without a hitch. After lunch, your focus shifts to supporting existing accounts. You track key dates, upcoming account renewals, and pending action items across internal teams. When the salesperson makes a commitment on a customer call, you are the one capturing the notes, setting the reminders, and ensuring the handoff between leadership and internal execution is seamless. Your extreme attention to detail means account records are always up-to-date and every single commitment is completed on time. Who Succeeds in This Timeline? If you are looking for a routine corporate gig where you are just a number, this isn't it. We are a tight-knit team where your work directly impacts local businesses every single day.This isn't a passive desk job where you sit back and wait to be handed a list of tasks. To thrive in this role, you need to be a naturally proactive operator who takes pride in anticipating needs, communicating with a polished, customer-facing tone, and handling sensitive, high-level information with discretion. You will love this role if you get a sense of satisfaction from bringing order to chaos, mastering software tools quickly, and keeping a high-velocity environment organized down to the smallest detail. What We Offer In exchange for your high-level organization, proactive drive, and executive support, we offer a supportive, collaborative environment where your contributions directly drive the company's success, along with: Competitive salary Health and Dental insurance Paid Time Off (PTO) Retirement plan #J-18808-Ljbffr Worldnet Solutions, Inc.