Procurement & Vendor Management Manager

Procurement & Vendor Management Manager Location: Onsite – Pleasanton, California Reporting to: Chief of Staff At STN , we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation. As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact. Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology. Overview Scope of spend owned: Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics Compute and infrastructure supply agreements supporting the GPU-as-a-Service business Partners closely with: Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization. Key Responsibilities Responsibilities – Procurement for Resale Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing Responsibilities - Internal Procurement for Services & Corporate Spend Own intake-to-purchase for internal requests and run competitive sourcing (RFI, RFP, RFQ, bid evaluation, award recommendations) for material purchases Develop category strategies for major spend areas, using market benchmarks and should-cost analysis to test vendor pricing Negotiate SaaS, professional services, contract labor, and recurring service agreements, and maintain a renewal calendar that drives negotiations well before auto-renewal Right-size recurring spend through license true-downs, tier changes, and tool consolidation, and bring shadow IT and off-contract spend into the approved process Provide the commercial position to Legal on MSAs, SOWs, order forms, data processing terms, and security addenda, and partner with Finance on budget, accruals, capex versus opex treatment, and forecasting Write and maintain the procurement policy (approval thresholds, delegation of authority, bidding requirements, exceptions) and enforce three-way match with Accounts Payable Set savings targets with Finance, track realized savings against budget, and report results to the Chief of Staff on a regular cadence Responsibilities – Internal Procurement for Site Buildouts Data center buildouts are schedule-driven and capital-intensive. Missed lead times directly affect delivery dates, so procurement timing is critical to project success. Own each site's procurement schedule, working back from energization and delivery dates to set order-by dates for every long-lead item Source infrastructure equipment (compute and GPU platforms, networking, storage, racks, power, cooling, cabling) and award electrical, mechanical, and fit-out trade bids with Infrastructure and site leadership, and negotiate the compute and infrastructure supply agreements that support the GPU-as-a-Service business Track lead times and allocation continuously, maintain multi-source coverage on critical-path items, and elevate slippage while an alternate is still viable Manage freight, customs, staging, and site delivery, and administer construction and equipment contracts, including change orders, progress billing, retainage, lien waivers, and closeout Reconcile committed spend against each site's capital budget, and standardize specifications, warranties, and spares with Technical Operations so repeat sites reuse a known bill of materials Responsibilities – Vendor Relationship Management Own the vendor master (approved vendors, scope, governing agreement, term) and run onboarding diligence covering financials, insurance, security and privacy posture, references, and payment setup Coordinate Security review for vendors touching customer data or production systems, re-run diligence on a set cadence, and offboard cleanly with access revocation and data return or destruction Own commercial terms (pricing, commitments, payment terms, SLAs and credits, liability, termination and renewal), negotiating from a consistent preferred-terms baseline rather than each vendor's paper Track obligations on both sides (minimums, true-ups, notice periods, escalators) and manage renewals early enough to evaluate alternative vendors Run supplier performance management for strategic vendors, with scorecards on delivery, quality, and cost, regular business reviews, and corrective action plans when a vendor misses commitments Experience & Qualifications Required 5–10 years of progressive experience in procurement, strategic sourcing, or vendor management, including direct ownership of supplier negotiations on multi-million-dollar contracts Demonstrated experience negotiating and administering commercial agreements, with a working command of the terms that matter: pricing and escalators, SLAs and credits, payment and delivery terms, liability, termination, and renewal mechanics Experience across multiple spend categories, such as software and services, construction, and infrastructure equipment Track record of building or materially improving a procurement process, not only operating one that already existed Strong analytical skills, including spend analysis, bid leveling, total cost of ownership modeling, and comfort working in spreadsheets at a detailed level Proven ability to manage vendor escalations under pressure and hold suppliers to commitments without damaging the relationship Experience working cross-functionally with Finance, Legal, and technical stakeholders, and translating between commercial and technical requirements Excellent written communication. This role produces policy, bid documents, award recommendations, and executive-facing summaries Bachelor's degree, or equivalent practical experience Willingness to travel to data center sites as buildout activity requires Preferred Procurement experience inside a VAR, MSP, systems integrator, or other reseller environment, with familiarity in deal registration, distribution relationships, and margin management on pass-through spend Direct experience buying data center or IT infrastructure: compute (including GPU and AI accelerator platforms), networking, power, and cooling, including long-lead and allocation-constrained equipment Experience supporting a construction or capital buildout program, including trade contractor bids, change orders, and progress billing Familiarity with major OEM partner programs (certifications, rebates, special pricing) Experience at a private equity–backed or high-growth company where reporting discipline and audit readiness matter Working knowledge of third-party risk management frameworks and security review processes (SOC 2, ISO 27001, vendor security questionnaires) Hands‑on experience with procurement, contract lifecycle, or spend management platforms (such as Coupa or SAP Ariba), and with ERP purchasing modules CPSM, CPSD, CIPS, or comparable certification Compensation Full-Time, Exempt $100,000-$150,000/year, DOE Benefits Health Coverage – Medical, Dental & Vision FSA Health and Dependent Care available 401(k) Plan Unlimited Paid Time Off (PTO) Observed Holidays Paid Cell Phone Allowance Collaborative, growth-driven culture Candidates must be U.S. Citizens or Permanent Residents. We are unable to provide sponsorship at this time. Employment is contingent upon the successful completion of a background check and reference verification. All applicants must be authorized to work in the United States on a full‑time basis. #J-18808-Ljbffr STN Incorporated