Project Assistant

Project Assistant

This position is responsible for performing general administrative office support for company projects. The team is looking for someone that is very professional and detail oriented. This is an onsite position (no remote/no hybrid).

Responsibilities:

• Keep and maintain project files.
• Maintain project e-mail box.
• Document control/Document Management - this will be primary focus in this role
• Track projects and produce monthly progress reports.
• Work with specs, changes and finalizing.
• Facilitate questions regarding projects and research information.
• Maintain tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements.
• Prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain filing system.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms; Coordinate with internal support departments.
• Order and maintain supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster.
• Occasional project assistance for managers.
• Assist in Power point presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards.
• Make copies of printed material.
• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Requirements:

• High School degree or equivalent required.
• Minimum five (5) years office/clerical experience.
• Associates + 4 yrs experience
• Bachelors + 2 yrs experience
• The team is looking for high-caliber candidates who are detail-oriented, self-starters, and strong communicators.
• Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments. Professional maturity and the ability to stay organized under pressure are key.
• Microsoft Office experience is a MUST!
• Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.

ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods. We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.