Executive Assistant, Global Patient Safety

Executive Assistant

Regeneron is seeking an Executive Assistant to join our Global Patient Safety Organization!

In this role, a typical day might include:

The Global Patient Safety (GPS) Executive Assistant is a dynamic role that requires tenured experience in administrative support at Regeneron. The Executive Assistant will report to and support the Senior Vice President (SVP) of GPS who oversees a global leadership team and functions in their remit. The incumbent will provide advanced calendar management, travel and all associated logistics to the SVP of GPS to ultimately ensure leaders of Regeneron and associated teams can effectively carry out high level business objectives. Given business need, the incumbent will lead team event planning, cross functional team building and town halls, order department supplies, become involved with space planning and may take in additional client support in a highly proactive, professional, collaborative and efficient manner. The Executive Assistant should have advanced experience in Microsoft 365 applications, Concur, and is able to learn new technologies with ease for themselves and their client.

This role might be for you if you can:

• Proactively manage and responsible for time management and calendars of Executive using thorough understanding of department and leadership priorities.
• Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.
• May lead all logistics/execution of internal meetings including but not limited to cross functional team buildings and town halls. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit. May act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events.
• May assist with managing budgets within functional department supported.
• Handles travel and expense reports for their client, and additional clients in the department if necessary. Assists guests with travel, where applicable.
• Advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes.
• Actively manages department contact lists/org charts. Proactively manages and updates content on department SharePoint sites and/or internal pages.
• Responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests. May also submit requisitions and coordinate tracking of departmental deadlines.
• May lead the preparation, onboarding and assimilation for new employees within GPS, including coordination with IT, Facilities, and Procurement. Assists with department space planning and may assist in headcount tracking.
• Anticipate and make recommendations for catering for meetings and events scheduled over meal periods.
• May act as SME for junior Administrative colleagues, create best practices and proactively works with other administrative coordinators to ensure coverage while Admins are out of the office.
• All other duties as assigned.

To be considered for this opportunity, you must have the following:

• Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of executive administrative experience desirable.
• Years of experience may be considered in lieu of degree.
• Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
• Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.
• Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.
• Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect.
• Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting. May be responsible for training new employees on internal systems