Administrative Secretary (Confidential)

Job Title

Experience and Education Requirement: Experience: Four years of highly responsible secretarial experience, preferably in an educational organization. Education: Equivalent to the completion of High School, supplemented by coursework or training in office management, advanced secretarial skill areas, public relations, or related areas. Incomplete application packets will not be considered. Applicants must provide the following documents with the completed application:

• Proof of HS Graduation (Please submit a H.S. Diploma, H.S. Transcripts, or G.E.D. However, applicants who have successfully completed any college level coursework, may submit a College Diploma or College Transcripts.)
• Resume (Please refer to the job requirements for this classification then describe in detail the job duties and responsibilities from all relevant work experience which will qualify you for this position.)

Application and Selection Process: An employment application and job description can be obtained either ONLINE at or at the District Office. If you need assistance, please call Daniel Palma, Human Resources Specialist at View phone number on click.appcast.io. Permanent employees, who work in this classification and are interested in one of the current openings, may submit a Request to Transfer Form with the Division of Human Resources. Human Resources must receive the transfer request prior to the application deadline. When completing the work experience information on the application, please refer to the job requirements and qualifications, listed on the job description (a complete job description can be found on the website: or at the District Office.). Describe in detail the job duties and responsibilities from ALL relevant work experience which will qualify you for this position. Qualified applicants, who meet the minimum qualifications, will participate in a written examination and technical oral interview, which will demonstrate the required knowledge and skill for this classification. The weight percentage of the examination and interview will be 50/50. Those applicants who receive a passing score on the written exam and oral interview will be placed on an Eligibility List. The top three ranks of candidates on the Eligibility List, who are ready, willing and able to accept the position, will be invited to the Final Selection Interview with the hiring authority. The eligibility list will be certified for a period of six months. It will be used to fill current substitute and future permanent openings. Review job description: It is the responsibility of the applicant to review this classification's job description, which is available online at or at the District Office. The job description explains in detail the physical demands, skills, knowledge and abilities required to perform the essential job functions for this position. Benefits: Permanent employees will receive paid holidays, sick leave, vacation and longevity benefits per contract or Commission Rules. The District offers a comprehensive package of insurance benefits. Employees working less than full-time, but a minimum of four hours will contribute an amount proportionate to the number of assigned work hours for major medical insurance benefits. The District does not offer a package of insurance benefits to employees working less than four hours per day. The District provides life insurance for employees who work a minimum of 3 hours. In addition, the District offers a retirement plan which uses joint employee and employer contributions. Accommodations: Individuals with legally defined disabilities may request reasonable accommodation in the examination process. To make this request; please contact the Division of Human Resources at the time the application is submitted. Candidates may be required to provide documentation supporting the need for the accommodation. Veteran Preference (for entry-level positions only): Veterans who have been honorably discharged after 30 days or more of service during time of war or national emergency will receive an additional 5 points which will be added to the passing score. Disabled veterans receive 10 points. Any applicant who claims veteran's credit must submit DD Form 214 at the time the employment application is submitted. Failure to submit DD Form 214 at the time of application shall result in no veteran's credits being considered or added to any passing score. Prior to employment the following must be completed: Per Board Policy 4112.4/4212.4/4312.4, the cost of pre-employment examinations shall be paid by the applicant. Fingerprinting: Employees will be charged for processing their fingerprints at the time they are hired. The fingerprints are used to complete a confidential background investigation. All candidates with a record of convictions must indicate such on the confidential data form, which is attached to the job application. A record of conviction will not automatically disqualify an applicant from employment, but failure to list all convictions may result in disqualification or dismissal. Physical Examination: Newly hired employees must pass a qualifying Medical examination given by a District-appointed physician, which includes testing for illegal controlled substances. Tuberculosis Exam: Newly hired employees must submit a Mantoux Skin screening and certificate of completion within the past 60 days that indicates freedom from active tuberculosis. Immigration Reform and Control Act Of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form. We are an equal opportunity and non-discriminatory employer as mandated by Section 504 of the Office of Civil Rights.