Legal Administrative Assistant

Legal Administrative AssistantThe Legal Administrative Assistant provides administrative and organizational support to the legal team, helping ensure the efficient day-to-day operation of the department. This role requires strong attention to detail, discretion, organization, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities include:Providing day-to-day administrative support to the legal team, including correspondence, document preparation, filing, scanning, copying, and maintaining records.Managing legal calendars, including scheduling meetings, appointments, deadlines, court dates, and other important legal events.Coordinating and maintaining communication with vendors and outside service providers; monitoring invoices and assisting with resolving issues as needed.Preparing, organizing, and maintaining legal documents, files, and confidential records.Assisting attorneys and legal staff with administrative tasks, projects, and special assignments.Coordinating meetings and conference calls and preparing materials as needed.Tracking deadlines and following up on outstanding items to ensure timely completion.Assisting with expense reports, invoices, and other departmental administrative processes.Maintaining accurate electronic and physical filing systems.Handling confidential and sensitive information with professionalism and discretion.Providing general administrative support to ensure the legal department operates efficiently.Qualifications include:3–5 years of experience providing administrative support in a legal environment.Associate's or Bachelor's degree or paralegal certification preferred.Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, required.Experience with Clio or other legal practice management software preferred.Strong organizational and time-management skills with exceptional attention to detail.Excellent written and verbal communication skills.Ability to manage multiple priorities, meet deadlines, and work independently.Demonstrated ability to handle confidential information with discretion and professionalism.Strong interpersonal skills and the ability to work effectively with attorneys, staff, vendors, and external contacts.Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.