Legal Administrative Assistant

Phillips 66 & YOU - Together we can fuel the future The Legal Administrative Assistant reports to the Supervisor, Legal Support COE and is responsible for providing and coordinating administrative support to an assigned team of attorneys and paralegals in the Phillips 66 Legal Department. What You’ll Do Provide day-to-day administrative support to managers and team members, including managing calendars, scheduling meetings, and coordinating logistics. Managing attorney schedules and calendars. Creating and inputting data into Passport, the Legal Matter Management system Assisting attorneys and paralegals with use of technology systems including Passport, video conferencing, electronic billing/invoicing and workflow systems. Promoting the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules. Act as a first point of contact for phone calls, emails, and visitors, routing inquiries and information to the appropriate colleagues. Prepare, format, and distribute routine documents, presentations, and reports using standard templates and office software. Process incoming and outgoing mail and packages, ensuring items are logged, sorted, and delivered accurately and on time. Enter and maintain accurate data and electronic records in company systems by following established procedures and privacy guidelines. Help organize on-site and virtual meetings and small events by reserving rooms, coordinating technology, and arranging visitor access. Support adherence to office procedures and policies by keeping information up to date and escalating issues to the appropriate leader. Contribute to a positive, customer-focused experience for employees, guests, and external partners by providing friendly, efficient service. What You’ll Bring – Required Legally authorized to work in the job posting country High school diploma or GED equivalent 2 or more years of relevant, professional administrative experience in an office setting Intermediate proficiency with Microsoft Suites (Outlook, Excel, Office, PowerPoint, etc.) What Makes You Stand Out – Preferred Previous experience in an administrative, office support, or customer service role Bachelor's degree Experience managing calendars, scheduling meetings, and coordinating small events Comfort using digital tools for data entry, reporting, and document preparation Experience supporting reception or visitor management in a professional environment Strong attention to detail and ability to prioritize multiple tasks Demonstrated customer focus in interactions with employees, visitors, or external partners Compensation Range This position has a base salary range of $65,700- $80,300. At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth. Total Rewards Benefits At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include: Annual Variable Cash Incentive Program (VCIP) bonus 8% 401k company match Cash Balance Account pension Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services Learn more about Phillips 66 Total Rewards . Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence. Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com. To be considered In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of 08/19/2026 . Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire. Phillips 66 is an Equal Opportunity Employer #J-18808-Ljbffr