Staff Accountant

Staff Accountant – Disbursements Pay: $26.44/hour Schedule: Monday–Friday | 8:00 AM – 5:00 PM Employment Type: Temp to Full-Time Location: Mineral Wells, TX Position Summary The City of Mineral Wells is seeking a Staff Accountant – Disbursements to support the Finance Department by overseeing accounts payable operations, procurement card (P-Card) administration, vendor management, and disbursement activities. This position plays a key role in maintaining the accuracy and integrity of the City's financial operations while ensuring compliance with City policies, accounting standards, and internal controls. The ideal candidate has a strong background in Accounts Payable, vendor maintenance, procurement card administration, reconciliations, and financial reporting. This is an excellent opportunity for an accounting professional who thrives in a collaborative environment and enjoys managing high-volume financial transactions with accuracy and attention to detail. Key Responsibilities Process vendor invoices and payment requests in accordance with City policies and established procedures. Review invoices for accuracy, approvals, account coding, and compliance with procurement requirements. Prepare weekly check runs, ACH payments, and wire transfers. Reconcile Accounts Payable records and resolve discrepancies in a timely manner. Coordinate vendor onboarding, W-9 collection, vendor maintenance, and annual 1099 reporting. Administer the City's Procurement Card (P-Card) program, including card issuance, user compliance, audits, and transaction reconciliation. Review procurement card statements for policy compliance and proper documentation. Record procurement card transactions within the general ledger. Manage centralized purchasing accounts, including fuel, Amazon, and other City-wide purchasing programs. Reconcile centralized purchasing accounts and ensure accurate departmental allocations. Prepare journal entries and reconcile general ledger accounts related to disbursement activities. Assist with month-end and year-end closing activities by providing reconciliations, schedules, and supporting documentation. Collaborate with internal departments and vendors to resolve payment issues and improve financial processes. Maintain accurate financial records while ensuring compliance with GAAP, GASB, City policies, and internal controls. Support process improvement initiatives and assist with other Finance Department projects as needed. Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Minimum of two years of professional accounting or Accounts Payable experience. Experience managing high-volume Accounts Payable processes. Experience administering Procurement Card (P-Card) programs strongly preferred. Experience with vendor onboarding, vendor maintenance, and 1099 reporting. Strong understanding of accounting principles, reconciliations, and financial reporting. Experience working with ERP or accounting software (Incode/Tyler experience is a plus). Advanced Microsoft Excel skills, including reconciliations and financial analysis. Strong attention to detail, organizational skills, and ability to meet deadlines. Excellent communication and customer service skills. Ideal Candidate We're looking for a detail-oriented accounting professional who: Has strong Accounts Payable and vendor management experience. Understands procurement card administration and financial compliance. Can manage multiple priorities while maintaining a high level of accuracy. Is proactive in identifying and resolving discrepancies. Communicates effectively with vendors and internal departments. Takes ownership of their work and contributes to continuous process improvement. Thrives in a collaborative, fast-paced municipal finance environment. #J-18808-Ljbffr