Administrative Project Coordinator

Receptionist/Administrative Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. As the Albuquerque office Receptionist/Administrative Project Coordinator you will be the first point of engagement for all visitors and staff arriving to the office. In the role of Administrative Project Coordinator/Receptionist, we'll count on you to:

• Provide exceptional service to our internal and external clients, your role to enhance their experience
• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
• Apply company quality assurance guidelines and procedures for project document management
• Work with multiple Project Managers and project teams as needed
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities
• Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation
• Facilitate contract and fee review
• Order insurance and monitor insurance certificates
• Facilitate subconsultant procurement process
• Processes and reconcile invoices and prepare purchase requisitions following procurement procedures
• Assist with and help coordinate meetings and presentations
• Create and maintain paper and electronic files
• Prioritize tasks in a calm and organized manner
• Maintain office supplies and place orders as needed
• Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out
• Serve as the liaison between third party vendors (building management, parking, suppliers, etc.)
• Assist administrative staff as needed
• Perform other duties as needed

Required Qualifications:

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment: As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.