Front Desk Receptionist

POSITION DESCRIPTION

Front Desk Receptionist

Reports To: Sr. Executive Assistant CEO's Office

Schedule: Monday Friday, 8:30am 5:30pm

Range: $20 - $25/hour

Position Overview

Cityview is seeking a dependable, detail-oriented Front Desk Receptionist to join our admin team. This role serves as the first point of contact for guests and plays a key role in maintaining an organized, welcoming, and well-supported office environment.

Essential Duties and Responsibilities include but are not limited to the following:

• Maintain the appearance and organization of the office, ensuring supplies and technology are readily available and working
• Greet, check in, and provide general support for guests; complete building access forms
• Provide parking validations as needed; notify admin team when validations are running low
• Answer and transfer incoming calls; take and forward messages and voicemails
• Manage the front desk inbox; forward, sort and file emails incoming and older emails
• Collect outgoing mail and pick up incoming mail
• Sort and distribute mail throughout the office
• Create and print FedEx shipping labels, as needed
• Assist with new hire onboarding logistics building access cards, monthly parking
• Coordinate vendor check pickups and drop offs within the building
• Maintain coffee and Nespresso machines empty drip trays and pod trays, refill water tanks as needed
• Tidy and restock caf/kitchen after lunch snacks, fridge items, napkins, sodas, and countertop wipe-downs
• Refill printer paper in copy room
• Maintain conference rooms after meetings:
• Straighten chairs and clean whiteboards
• Raise window shades and place microphones on chargers
• Update iPads as needed
• Set up rooms in advance of scheduled meetings
• Input info into Concur and prepare expense reports for approval by admin team
• Gather vendor quotes and conduct research as requested
• Run occasional administrative errands within the building
• Complete supply inventory checklist for the copy room and kitchen weekly and bi-weekly
• Monitor filter schedule and replace filters (Ion water machine, fridge, air purifier)
• Assist coordinating building repairs and requests
• Scan and organize archived files as directed
• Assist various departments with administrative tasks and special projects, as needed, with prior approval by manager

Qualifications

• Friendly, professional demeanor with strong communication and interpersonal skills
• Ability to multitask and manage time effectively in a fast-paced office environment
• Proficiency with basic office technology Microsoft Office Suite, printing, FedEx portal, Claude - and similar tools
• Prior front desk, receptionist, or administrative experience preferred
• Dependable, detail-oriented, and proactive
• No task too small or big approach
• Ability to successfully manage tasks independently and manage expectations

Physical Requirements and Working Conditions

• This is an in-office position and will require sitting for long periods at a time.
• Occasional lifting, carrying, pushing, and pulling of materials and objects up to 20 pounds or heavier, with assistance and/or the use of proper equipment.

Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

The compensation that will be offered to the successful candidate will depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and other relevant considerations.

EQUAL OPPORTUNITY EMPLOYER

Cityview is an equal opportunity employer to all, regardless of age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.