Birmingham Facilities Coordinator

$23 - $25 per hour

Full-time

USA The Nature Conservancy

What We Can Achieve Together:
The Birmingham Facilities Coordinator will provide a full range of administrative and/or program support to a business unit or program. The Birmingham Facilities Coordinator will perform various administrative tasks, including some or all of the following: sorting and distributing mail, answering phones, organizing and maintaining files, purchasing, maintaining equipment, and working with vendors. They will schedule and coordinate logistics of meetings, as well as be present to assist with setup/breakdown and assistance during the meetings. They may also assist with the coordination of special events. The Coordinator may communicate on behalf of the supervisor with internal and external sources, including staff, partners, government officials and donors. They may handle inquiries about program activities and assist in the development of program materials and correspondence. They will use available systems and resources to maintain and track data and produce reports as needed. They will provide other staff with information they need to make decisions and solve problems. The Coordinator may also have accounts payable and invoicing responsibilities. They will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.
Responsibilities & Scope:
Does not supervise any staff.
Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments; duties are performed according to instructions or established practices, and supervisor will resolve any problems or questions;
Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports;
May serve as a team member for assigned projects;
Work overtime as needed; and work evenings and weekends, as needed.
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
This is a part-time position with a 20-hour work week. This position should be willing to work overtime and evenings and/or weekends, for events and meetings hosted in the Birmingham Office, as needed.
We're Looking for You:
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in providing a full range of administrative support.
The ideal candidate should have exceptional communication and collaboration skills and experience in various administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
What You'll Bring:
Associates Degree plus 1-year experience or equivalent combination.
Experience managing diverse activities to meet deadlines.
Experience providing administrative support, including some or all the following; phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
Experience working and communicating with a wide range of people.
Experience writing, editing, and proofreading written materials.
Desired Qualifications:
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Ability to analyze available information for the purpose of preparing reports and solving problems.
Database skills.
Familiarity with standard business communications.
Excellent customer service skills and focus.
Strong organizational skills and attention to detail.
This position requires a valid driver's license and compliance with TNC's Auto Safety Program . Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
Salary Information:
The starting pay range for a candidate selected for this position is generally within the range of $23.00 - $25.00 per hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
Who We Are:
The Nature Conservancy's mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world's toughest challenges so that we can create a world in which people and nature thrive. We're rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it's career development, flexible schedules, or a rewarding mission, there's many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant's unique experience. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and stay for the people."
What We Bring:
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.
We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.
Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to View email address on us.fitly.work with Request for Accommodation in the subject line.

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Vacancy posted 1 day ago

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