Executive Assistant to the CEO

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Administration Description HealthWorks for Northern Virginia is a non-profit Federally Qualified Health Center (FQHC) serving the medically underserved and uninsured populations of Northern Virginia. We provide quality medical, dental, and behavioral health care to all ages who might not otherwise be able to afford it. For more information about who we are and what we do, please visit Work Life Balance!! Competitive Salary and Benefits package includes a 401K Retirement Plan, Medical, Dental, Vision, Group Life, STD, LTD; Paid Time Off and 10 Paid Holidays. HealthWorks is a mandatory flu vaccine organization. Pay Range - $25/h - $27/h Definition The Executive Assistant provides high-level, detail-oriented administrative support to the Chief Executive Officer (CEO) and Board of Directors. Working in a fast-paced environment, this role serves as a warm, personable, and highly professional first point of contact for the Executive Office. The ideal candidate excels at creating organized workflows and systems, managing complex scheduling, coordinating event logistics, and maintaining seamless administrative operations with precision and discretion. Roles & Responsibilities Executive Administration & Systems Management Manage demanding, shifting calendars for the CEO and Board of Directors, ensuring flawless scheduling, travel itineraries, and daily logistics. Develop, implement, and maintain efficient administrative systems, tracking tools, and digital filing structures to streamline Executive Office workflows. Serve as a welcoming, personable first point of contact-screening and routing incoming calls, emails, and visitors with exceptional professionalism. Draft, proofread, and format executive correspondence, memos, agendas, and documentation with meticulous attention to detail. Reconcile executive expenses, monitor departmental administrative workflows, and maintain strict confidentiality of all organizational and health center records. Meeting, Event & Project Logistics Coordinate end-to-end logistics for executive meetings, Board retreats (catering, venue setup, audiovisual tech, and attendee coordination). Track action items, deadlines, and project milestones across the Executive Office, ensuring deliverables stay organized and on schedule. Compile, design, and distribute clear, well-organized briefing packets, presentation slides, and meeting binders. Board of Directors Support Organize regular, committee, and annual Board meetings, managing calendar invites, meeting materials, and technology setups. Track board member attendance at committee meetings and monthly board meetings, ensuring all meetings have the necessary quorum Accurately assemble and distribute comprehensive Board packets in advance of meetings. Maintain official Board rosters, governance records, and historical files in an organized, accessible system. Collect all staff member board reports in a timely manner and collate them into the monthly Board packet. Ensure HRSA requirements for board members are current and up to date (i.e. board composition, etc.). Coordinate the meeting for the 3-year strategic planning process. Assist the CEO with response to board member inquiries and requests. Other: Conduct special research projects for the CEO as directed. Performs other duties as assigned Position Requirements Qualifications & Education Requirement Associate degree required, bachelor’s degree in business, Public Health, or related field strongly preferred. Minimum of 5 years of progressively responsible administrative experience supporting C-suite or senior-level executives in a fast-paced setting Knowledge, Skills, & Abilities Excellent verbal and written communication skills are essential. A thorough knowledge of English grammar, punctuation, and spelling is required. Intermediate or advanced level proficiency in the use of standard desktop applications, including the ability to produce documents and presentations of all kinds using word processing, spreadsheet, and presentation software tools. Literate in MSOffice products such as Word, Excel, Outlook, Internet, QuickBooks and Sage preferred. Must type at least 45 wpm, accurately. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Proven track record of handling sensitive health center and executive information with strict confidentiality and sound judgment Prioritizing assignments and dealing with numerous unforeseen interruptions and disruptions in the daily schedule. Works under tight deadlines. Full-Time/Part-Time Full-Time Close Date Open Date 11/4/2026 Location LCHC Leesburg This position is currently accepting applications. #J-18808-Ljbffr HEALTHWORKS FOR NORTHERN VIRGINIA