Executive Assistant

Job Description

Job Description

PrideStaff is recruiting for an Executive Assistant on behalf of our client, an established government solutions and commercial services provider. This multifaceted position provides critical support directly to the CEO while coordinating GSA contract administration, accounting workflows, and key corporate operations.

Compensation: $70,000 - $80,000 DOE
Location: Sterling, VA
Schedule: Monday – Friday, standard business hours (Full-Time)

Responsibilities:

• Executive Support & Coordination: Manage the CEO's executive calendar, coordinate meetings, facilitate conference calls, record detailed meeting minutes, and track follow-up action items.
• GSA Contract Administration: Oversee contract lifecycles, catalog updates, option renewals, and compliance modifications; coordinate responses with GSA contracting officers and support sales with contract scope, pricing, and terms.
• Accounting & Financial Liaison: Monitor finance inquiries and departmental ticketing queues, support customer billing communications alongside the Director of Finance, and reconcile sales data for Industrial Funding Fee (IFF) submissions.
• Audit & Compliance Management: Prepare documentation for internal reviews and GSA compliance audits, monitor regulatory updates, and conduct internal training across sales, finance, and fulfillment teams.
• Office & Systems Administration: Manage corporate access badge systems, handle toll and transit account reporting, oversee company merchandise orders, and coordinate logistics for company-wide events.

Qualifications and Key Skills:

• Prior experience in an executive administrative capacity, contract management, or accounting support role.
• Hands-on experience with GSA contract administration or federal schedule compliance strongly preferred.
• High level of proficiency with Microsoft 365 applications (Outlook, Teams, Word, and Excel).
• Proven track record handling sensitive business and executive information with strict confidentiality.
• Strong written and verbal communication skills, comfortable interacting with C-level executives, clients, and government contracting representatives.
• Exceptional organizational, time-management, and multitasking capabilities with sharp attention to detail and proactive follow-through.

Benefits: 
Medical, dental, vision, PTO, and 401K

Company Description

Our mission:
Consistently provide client experiences focused on what they value most.

At PrideStaff, it’s all about you. Whether you’re an entry-level worker or a senior executive, an HR Manager or a front line supervisor, our goal is to understand what matters to you – your goals, your priorities, your success. Our locally-owned offices seek to understand your needs and track results, measure feedback, and keep it personal. Everything we do is designed to serve you better, and our ten years of being recognized as among the top 1% in the industry tell us we are doing something right!

Company Description

Our mission:\rConsistently provide client experiences focused on what they value most.\r\rAt PrideStaff, it’s all about you. Whether you’re an entry-level worker or a senior executive, an HR Manager or a front line supervisor, our goal is to understand what matters to you – your goals, your priorities, your success. Our locally-owned offices seek to understand your needs and track results, measure feedback, and keep it personal. Everything we do is designed to serve you better, and our ten years of being recognized as among the top 1% in the industry tell us we are doing something right!