Administrative Services Coordinator

Administrative Services CoordinatorThe Administrative Services Coordinator is experienced in a professional services environment and is responsible for a wide variety of administrative duties supporting the San Francisco team of attorneys and staff. The ideal candidate has a high level of professionalism, is detail oriented, process-driven, and has excellent communication, interpersonal, and follow-up skills and is committed to providing high-quality support services to internal and external stakeholders. The candidate should have a "can-do" attitude, take initiative, with the ability to multi-task and prioritize. The position will report to the Regional Administrative Services Manager and Regional Director of Administration and will work closely with the local team as well as members from other offices across the firm.Essential Duties:Serve as the primary on-site operational contact, ensuring continuity across all departmentsIndependently manage daily office operations, anticipating needs and resolving issues promptlyMaintain a consistent, professional, and client-ready office environment alwaysPrepare expense reports for various departmentsReception desk coverage for Guest ServicesProvide basic troubleshooting support for office and conference room technologyCoordinate with IT to ensure timely resolution of technical issues and maintain operational readinessAssist with setup and maintenance of workstations, conference room technology, and related equipmentCoordinate and oversee conference room operations, including scheduling, setup, and execution of meetings, depositions, and eventsPartner with Guest Services to ensure high-quality delivery of food & beverage, room setup, and event logisticsProvide hands-on support for internal and client-facing events, ensuring alignment with Firm standardsPartner with Guest Services to ensure a seamless and elevated client and visitor experienceServe as a point of escalation for service-related issues requiring operational oversightSupport coordination of visiting attorneys and high-priority client needs as requiredLiaise with building management and vendors to address maintenance, facilities, and service-related issuesAct as a liaison between Conference Services, Guest Services, IT, Facilities, and Administrative teamsEnsure alignment and communication across departments to support seamless service deliverySupport regional and firmwide initiatives, projects, and leadership requests with minimal directionProvide support to the Silicon Valley (Palo Alto) office, including event coordination and operational coverage as neededTravel between offices as required to support business needsSkills Needed to be Successful:Bachelor's degree preferredMinimum of two years of administrative experience preferredProficiency in Microsoft Office SuiteAbility to communicate effectively within the teamFlexible and willingness to adaptExcellent organizational, problem-solving, and communication skills.Excellent communication and interpersonal skills.Ability to identify and provide suggested solutions for office or administrative service-related issues.The salary range in San Francisco, CA for this position is $65,000 - $80,000 and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and location. This range is specific to our San Francisco office and may not be applicable to other location.EQUAL OPPORTUNITY EMPLOYERAlston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.Professional business references and a background screening will be required for all final applicants selected for a position.If you need assistance or an accommodation due to a disability you may contact View email address on click.appcast.io & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.