Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to support our accounting, inventory management, shipping operations, quality system administration, and general office functions. This role is ideally suited for an individual who appreciates variety, demonstrates ownership of their responsibilities, and excels in a small-business environment. Company Description For over 25 years, Amulet Technologies has provided interactive digital displays that help our customers showcase the power and capability of their brand. Amulet provides a market-leading UI development platform, an integrated suite of all four major components (authoring software, operating system, hardware, and design services) required to design and implement state-of-the-art user experiences. Our approach helps our customers accelerate their time to market and deliver the most robust and responsive user interface experience. Our platform also helps them upgrade their customer experience over time and provides a consistent UI experience across all of their engineering and design teams. Whether it is a digital display for appliances, test equipment, medical devices, or HVAC systems, Amulet has a custom solution. We are trusted by global brands such as Bosch, Stryker, Abbott Laboratories, and Rheem. Role Description The Office Administrator is responsible for coordinating daily office operations, managing accounting processes, supporting inventory and shipping activities, preparing sales reports, and serving as the company's ISO 9001 Management Representative. This position works closely with leadership and plays a critical role in ensuring the organization runs efficiently. Key Responsibilities: Accounting & Finance Process accounts payable, including vendor invoices, credit card charges, and payments. Generate customer invoices and support accounts receivable collections. Prepare aging reports and maintain accurate financial records. Support monthly accounting and inventory period-end activities. Inventory & Shipping Coordinate shipping and receiving activities. Maintain inventory records and reconcile inventory discrepancies. Prepare packing slips, commercial invoices, and shipping documentation. Process inventory transactions in the MRP and accounting software. Sales & Reporting Prepare sales reports and commission reports. Support management with operational and financial reporting. Office Administration Manage office and kitchen supplies. Support daily office operations and administrative activities. Assist with company meetings, events, and team-building activities. Quality Management Serve as the ISO 9001 Management Representative. Support quality system documentation, audits, and management review meetings. Help maintain compliance with company quality processes. Qualifications Associate's or Bachelor's degree in Business, Accounting, or related field preferred. 3+ years of office administration, accounting, bookkeeping, or operations experience. Experience with QuickBooks required. Experience with MISys or inventory management software preferred. Strong proficiency in Microsoft Excel and Microsoft Office. Understanding of Accounts Payable, Accounts Receivable, and general bookkeeping principles. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to work independently and manage multiple priorities. Preferred Qualifications Experience in a manufacturing, electronics, or technology environment. Familiarity with ISO 9001 quality management systems. Experience with inventory control and shipping operations. Benefits Medical and dental insurance Paid time off and company holidays 401(k) plan Collaborative small-company environment Opportunity to make a significant impact across multiple areas of the business Why Join Amulet? At Amulet, every employee contributes directly to the company's success. This position offers the opportunity to work closely with leadership, gain exposure to multiple business functions, and play a key role in supporting our continued growth. #J-18808-Ljbffr Socket