People Operations Specialist

People Operations Specialist

Quantum Workplace helps leaders build thriving teams—teams that are aligned on what matters, empowered to contribute, growing through development, and valued for the work they do.

With more than 20 years in the HR technology space, we've partnered with thousands of organizations to help leaders turn insight into action that strengthens employee connection, performance, and business outcomes.

At Quantum Workplace, our people are our greatest lever for impact. We bring grit and hustle to our work, take ownership, and focus on doing work that matters. We pair that with care and flexibility—supporting people as whole humans and making space for work that's meaningful and sustainable. In 2026, we were a winner for Inspiring Workplaces Awards.

We are looking for a People Operations Specialist—a true multi-hat role that powers the operational engine behind our Employee Success, what we call our People team, while serving as a trusted resource for employees and managers across the organization. This is the right fit for someone who loves structure, thrives on precision, and also genuinely enjoys being the person others turn to for clarity, support, and follow-through.

One day you're deep in HRIS data and payroll accuracy. The next you're sitting with a manager working through a tricky leave question, or helping an employee feel heard during a hard moment. If you like variety, ownership, and being trusted with both the systems and the people behind them, this role is built for you.

What You'll Do

• Manage and optimize our HRIS, employee data, benefits administration, and payroll support processes with a high degree of accuracy and ownership.
• Lead and support HR projects that improve operational effectiveness and strengthen the employee experience like our mentorship program, internship program, and professional development and wellness.
• Drive usage of Quantum Workplace software internally and provide guidance to our ProdDev teams.
• Interpret policies, data, and trends to provide thoughtful guidance and recommendations to employees and managers.
• Administer and track leaves of absence and maintain required employment documentation with discretion and care.
• Design, document, and continuously improve Employee Success team workflows to reduce manual work and increase efficiency.
• Evaluate and implement AI tools and automation to streamline reporting and enhance team productivity while preserving a high-touch employee experience.
• Build trust and real connection with employees and managers—you're often the first person they come to, and how you show up matters as much as what you know.
• Serve as a trusted resource for employees and managers, handling sensitive matters with professionalism, empathy, and sound judgment.
• Identify patterns in employee questions or operational challenges and proactively recommend improvements.
• Integrate inclusive practices into daily operations to ensure fairness and consistency across all People processes.

What We're Looking For

• You bring about 2 to 3 years of experience in HR, People Operations, HRIS administration, or something closely related.
• A SHRM-CP, PHR, or similar certification is a plus, but not a deal breaker.
• You've worked hands-on in an HRIS (we use Paylocity) and have supported benefits administration, not just observed it.
• You enjoy improving processes and have used reporting tools or AI to make work more efficient and less manual. We regularly use Claude, Slack, and Copilot.
• You're comfortable in Excel and don't shy away from data, dashboards, or digging into details.
• This role is hybrid and requires being in our Omaha office 2 to 3 days per week. We're flexible on this, but believe being present and connected to our people is a core of this job.
• You build trust quickly and connect easily with people at every level—employees come to you because you're approachable.
• You're comfortable wearing a lot of hats and shifting gears between detailed data work and real, human conversations, often in the same afternoon.
• You're known for follow-through. If you say you'll handle something, it gets handled.
• You communicate clearly and can adjust your style depending on who you're talking to.
• You genuinely like helping people and bringing clarity to moments that can otherwise feel confusing or overwhelming.

Applications close July 30th. Initial phone screens will start the following week.

The interview process includes four steps:

1. Phone screen with the hiring manager, Cyndi
2. In-person interview with Cyndi
3. Team interview
4. Office visit and CEO meet and greet

We will keep you informed along the way!

Why Quantum Workplace?

At Quantum Workplace, we believe thriving teams move our own business forward too. That belief shapes how we work, how we lead, and how we support one another every day.

We're intentional about how we show up, guided by our core values. And we hold ourselves accountable to creating a place where people can do meaningful work and grow. If you want a candid look at what it's like to work here, check out our Glassdoor reviews.

Below are some of the ways we support our teams and help them thrive.

We care for our Qwirks and their families

· Health Insurance: We offer 3 options (1 option is 100% premium paid by QW for employees) + Telehealth

· Dental & Vision: We cover 100% of premiums for employees

· 401k: We match 100% of contributions up to 4% and you're fully vested on day 1

· Additionally, our benefits include parental leave, PTO, 13 paid holidays, your birthday off, summer hours, and more.

We seek to belong

· Employee-led Council works to create a more inclusive workplace

· No dress code - wear what makes you feel confident - BE YOU!

We invest in wellness and development

· Annual professional and wellness development allowance – conferences, books, gym reimbursements, workout equipment, and more!

· Our Omaha office has an on-site fitness center - free for Qwirk use

· Monthly manager-employee lunches for goal planning and development

· Zoo membership to your closest zoo

· Remote work stipend for 100% remote Qwirks

At Quantum Workplace, we are an equal opportunity employer. We are committed to building an inclusive team that represents a variety of backgrounds and skills. Please apply, regardless if you think you meet all the requirements. We want to hear from you. Please note, that we are not currently hiring in California.

Applicants with disabilities may contact the Quantum Workplace Employee Success Team via telephone, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact the Employee Success team at View email address on click.appcast.io or View phone number on click.appcast.io.

We value and are committed to providing equal employment opportunities to all qualified applicants. However, we are unable to provide employment sponsorships at this time. Applicants must be authorized to work for ANY employer in the U.S. without the need for sponsorship now or in the future. We understand that this may be disappointing news for some candidates, and we apologize for any inconvenience this may cause.