Office Administrator / Operations Coordinator

Office Administrator / Administrative Assistant Company: Triple H Construction Inc. Location: Jamaica, NY Job Type: Full-Time | In-Office | Monday–Friday Join Our Team Triple H Construction Inc. is an established commercial construction company specializing in structural steel, miscellaneous metals, ornamental metals, and glazing throughout the New York City metropolitan area. We are seeking a highly organized, motivated, and dependable Office Administrator to support our growing team. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in keeping an office running efficiently. Responsibilities Answer and direct incoming phone calls and emails Greet clients, vendors, and visitors professionally Manage calendars, meetings, and appointments Prepare correspondence, reports, and other business documents Organize and maintain digital and physical filing systems Assist with proposals, bids, contracts, and project documentation Coordinate communication between project managers, field staff, vendors, and clients Track insurance certificates, permits, submittals, and other project paperwork Assist with payroll, accounts payable, accounts receivable, and data entry as needed Order office supplies and maintain office organization Schedule deliveries, meetings, and service appointments Perform additional administrative duties to support company operations Qualifications Minimum 2 years of administrative or office experience Construction industry experience preferred but not required Excellent organizational and multitasking skills Strong attention to detail Professional verbal and written communication skills Proficient in Microsoft Outlook, Excel, Word, and Adobe Acrobat Ability to work independently while managing multiple priorities Positive attitude, reliability, and strong work ethic High school or equivalent (Required) Spanish (Required) Certified Notary Public (Required) Preferred Skills Experience with construction administration Familiarity with certified payroll, prevailing wage projects, or public agency documentation is a plus Experience with QuickBooks, Sage, or other construction/accounting software is a plus Bilingual (English/Spanish or English/Arabic) is a plus Benefits Competitive salary based on experience Paid holidays Paid time off Opportunities for advancement Supportive and professional work environment How to Apply Please submit your resume along with a brief introduction explaining why you would be a great fit for Triple H Construction. We are looking for someone who is organized, dependable, detail-oriented, and ready to grow with our team. Work Location: In person (Current Office at Queens (Jamaica) then it'll be at Ronkonkoma Employment Type: Full Time Years Experience: 3 - 5 years Salary: $48,000 - $52,000 Annual Bonus/Commission: No