Sample Coordinator

Sample Coordinator I

The Sample Coordinator performs a wide range of sample and standard handling activities that support daily laboratory operations. This role follows established Standard Operating Procedures (SOPs), responds to laboratory requests with minimal supervision, and helps ensure that all sample management processes comply with quality and regulatory requirements. The Sample Coordinator maintains a working knowledge of multiple stages of the sample and standard lifecycle and provides guidance to laboratory personnel on proper handling, storage, and documentation.

Responsibilities

• Perform a variety of sample and standard management activities, including receipt, check-in, logging, labeling, launching, inventory control, transportation, storage, and check-out in accordance with SOPs and regulatory requirements.
• Manage the return, retention, and disposal of samples and standards following established procedures and applicable regulations.
• Communicate the status and inventory of samples and standards to laboratory personnel and other stakeholders as needed to support ongoing laboratory operations.
• Provide guidance and support to laboratory staff on sample handling, storage, and chain-of-custody procedures to maintain data integrity and compliance.
• Initiate, document, and support investigations, deviations, and corrective and preventive actions (CAPAs) related to sample management activities.
• Review laboratory requests and documentation to ensure compliance with applicable SOPs, quality standards, and regulatory guidelines.
• Train personnel on sample management procedures, SOPs, storage requirements, and relevant regulatory expectations.
• Respond to environmental monitoring and storage unit alarms and participate in on-call responsibilities as required to protect sample quality.
• Maintain accurate records and documentation to support quality, traceability, and compliance requirements.
• Perform all assigned duties safely, accurately, and within established timelines while managing multiple priorities in a fast-paced environment.

Essential Skills

• High school diploma, GED, or equivalent education.
• Proven experience maintaining accurate documentation and records to support quality and compliance.
• Ability to manage multiple priorities effectively in a fast-paced setting.
• Strong organizational skills with a high level of attention to detail.

Work Environment

This is a first-shift position, Monday through Friday. Start times typically range from as early as 7:00 a.m. to as late as 8:45 a.m., providing some flexibility within the morning hours. Team members generally work 8-hour days, and many choose not to take a formal lunch break, leaving after completing their scheduled hours. The role supports a laboratory environment that operates under regulated quality systems such as GMP, GLP, or ISO, with a focus on accurate documentation, sample integrity, and adherence to SOPs.

Job Type & Location

This is a Contract position based out of Middleton, WI.

Pay and Benefits

The pay range for this position is $18.18 - $20.20/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Middleton, WI.

Application Deadline

This position is anticipated to close on Oct 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.