Legal Billing Specialist

Job Description

Job Description

We are looking for a detail-oriented Legal Billing Specialist to support client invoicing operations in Dallas, Texas. This position plays a key role in preparing accurate bills, maintaining compliance with client agreements, and coordinating with attorneys and finance teams to keep billing cycles on track. The ideal candidate brings strong law firm billing experience, sound judgment, and the ability to manage complex requirements in a deadline-driven environment.

Responsibilities:
• Interpret client engagement terms and establish billing records that reflect approved fee structures and invoicing instructions.
• Administer alternative billing arrangements, expense charges, and retainer or trust activity to ensure accounts are handled accurately.
• Process electronic invoices and maintain related submissions such as rate updates, budgets, and dispute responses across multiple e-billing portals.
• Coordinate the full pre-bill workflow, including distribution, status monitoring, and follow-up with timekeepers to support timely completion.
• Prepare, revise, and finalize invoices while applying approved adjustments, credits, and write-offs in accordance with firm procedures.
• Monitor billing activity for adherence to outside counsel guidelines and internal standards, escalating issues when clarification is needed.
• Work closely with attorneys, accounting staff, and leadership to investigate billing questions, resolve discrepancies, and assist with client or audit requests.• Minimum of 7 years of legal billing experience within a law firm setting.
• High school diploma or equivalent required; a bachelor’s degree is preferred.
• Hands-on experience with legal billing software and electronic billing platforms, with Aderant experience strongly preferred.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong understanding of billing processes, invoice preparation, collections support, and computerized billing systems.
• Excellent organizational, analytical, and written and verbal communication skills.
• Ability to prioritize competing deadlines and work effectively both independently and in collaboration with others.