Administrative Assistant

Saturdays only (1st shift)

Job Description

• Works under the supervision of an administrative supervisor.
• Candidate will have the tasks of receiving calls, take messages and routing correspondence.
• Candidate schedules meetings and Intake appointments, as well as is responsible for making reminder calls for each scheduled event.
• Candidate is responsible for maintaining a continuous log of all scheduled appointments and meetings with staff/clients.
• Candidate gathers and enters data relating to operational practices and procedures for use in evaluating services provided.
• Candidate will maintain records of materials and office supplies and will place orders to replenish as needed.
• Candidate maintains organized file system for the organization of the facility.
• Candidate represents the Bridge Clinic as the first point of contact upon intakes and screenings.
• Candidate will provide general support to visitors.
• Candidate will produce and distribute correspondence memos, letters, faxes and forms

Minimum qualifications

• One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.
• One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Six months’ experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.