Contracts Clerk

Overall responsibilities include the handling and processing all paperwork for new vehicles sales and leases; this includes the contract, financing, payoffs, trade in, receivables, after-market products, rebates and extended warranties, etc.
• Post all deals into accounting.
• Package deals and send to banks
• Make payoffs on trade-ins, if applicable.
• Payoff flooring.
• Record and receipt EFT's
• File deals.
• Verify all gross and accounting
• Verify due bills and additions for accuracy.
• Prepares checks for vehicle trades.
• Cut checks for insurance binders.
• Computes commissions for sales departments: F & I Managers, Assistant Sales Managers and Sales Consultants for payroll commissions.
• Responsible for completing IRS 8300 Form worksheet on every deal.
• Reconciles assigned schedules on a weekly and monthly basis.

o Reserve Statements from banks and FMCC.

o Insurance, Vehicles receivables and Due Bill

o DMV License Account

o Used Vehicle Inventory

o Wholesale receivables
• Post manual general journal vouchers if necessary.
• DMV

o Transferring of used vehicle report of sales and supporting documents.

o Registering and plating new car sales, if applicable.

o Log Report of Sales numbers for new and used vehicles.

o Work bundles when DMV returns the completed bundles. Mail refund check or bill customers (whenever required) for additional fees.
• Used Vehicle Inventory/Remarketed Inventory

o Enter internals on car jackets and bring totals forward. File copies in jackets, compare unit inventory cost to total jackets.

o Stock in purchases

o Assign stock numbers for inventory jackets and keep ample supply on hand for Sales Dept.
• Wholesaled Vehicles

o Record sales in used vehicle log

o Complete wholesale report of sale.

o Prepare title and payment from wholesalers.

o Call on titles if not received when there is a payoff.

o Follow up on missing documents, if required.