Legal Billing Coordinator

Legal Billing Coordinator

The Billing Coordinator is primarily responsible for all aspects of billing for various attorneys of Shumaker. They will provide support in client and matter management, review and edit drafts, post into internal and external software programs, and follow up on collection actions. Interactions with internal working teams and managing deadline-sensitive billing tasks will be an important part of this role, along with creating and updating numerous documents for reporting purposes.

Documents and understands client-billing engagements

Reviews and edits all draft invoices prior to attorney review

Edits and processes final invoices using 3E billing software

Distributes final invoices upon completion of revisions electronically or by mail

Utilizes third party electronic billing vendor websites for submission of electronic invoices

Submits new timekeepers/rates to various e-billing vendor sites

Works closely with attorneys and assistants to obtain accrual information and submits by monthly deadline

Follows up on electronic billing status updates and required actions (appeals, amendments, write offs, etc.)

Follows up on collection actions for responsible attorneys

Ensures adherence to third-party billing guidelines and insurance requirements

Performs monthly reconciliation and analysis of client trust accounts, ensuring accuracy, compliance with legal and regulatory requirements, and timely resolution of discrepancies

At least 5+ years of legal billing experience

Minimum of an associate's degree in finance, accounting, or related field or equivalent billing experience preferred

Working experience in accounting systems such as Elite 3E, BillSmart, or equivalent preferred

A strong background with widely used billing platforms such as Legal Tracker, Tymetrix, Collaborati, and Counsel Link, including but not limited to Electronic Billing Hub (EBH)

Strong verbal and written communication skills

Able to manage multiple priorities and deadlines independently while maintaining organization with a strong attention to detail

Strong analytical, math and problem-solving skills

High level of understanding of MS Outlook, Word, and Excel

Sitting frequently, six out of eight hours per day. Sitting position static for up to one-half hour at a time.

Lifting and carrying up to 10 pounds occasionally, up to one hour per day.

Bending and stooping occasionally, up to one-half hour per day.