HR Specialist

Summary Of Position The HR Specialist position will primarily function as the administrator for the HRIS and payroll. This position will manage employee data, ensure accurate compensation, and maintain the Human Resources Information System (HRIS). They bridge human resources and finance by administering payroll cycles, managing system integrations, and generating reports to keep the organization legally compliant and operating efficiently. Primary Duties and Responsibilities Payroll Administration: Execute accurate and timely weekly and semimonthly payrolls for all employees in the US and Canada. Manage Deductions: Calculate and withhold federal, state, and local taxes, insurance premiums, retirement contributions, and garnishments. Time & Attendance: Review, audit, and approve electronic timecards to ensure overtime and shift differentials are paid correctly. HRIS Management: Oversee the day‑to‑day operations of the HRIS platform (Paychex US, Payworks CAN). Data Integrity: Maintain accurate employee records, including new hires, terminations, promotions, and compensation changes. System Upgrades: Test and deploy system enhancements, updates, and integrations across payroll and HR modules. Access Control: Design and maintain system security and privacy protocols for sensitive employee data. Training: Support employees with HRIS training; this includes onboarding of new hires, manager support, and other system inquiries. Compliance & Support: Ensure payroll practices adhere to federal, state, and local wage and hour laws. Employee Support: Act as the primary point of contact for employees and managers to resolve payroll discrepancies and HRIS inquiries. Benefits Administration: Collaborate with the HR team to process enrollment and resolve discrepancies in employee health and retirement benefits. PTO Review: Regularly review PTO in the HRIS to ensure accurate submissions. Department Administration: Manage the badge system, including tracking employee allowance eligibility, updating vehicle information. SOPs: Create and maintain position SOPs. Other Duties As Assigned. Position Requirements / Qualifications Bachelor’s degree in business, Human Resources, or related field and 5+ years’ experience in similar type of role. Hands‑on experience with payroll processing. Understanding of payroll compliance as it relates to different states and taxes. Strong understanding of FLSA, tax regulations, and standard HR procedures. Experience managing HRIS systems; Experience with Paychex and Payworks is a plus. Strong attention to detail, time management skills, and ability to work independently. Strong computer skills with MS Office (Outlook, Excel, Word). Excellent written and verbal communication skills. Benefits Insurance options include Medical, Dental, Vision, with $0.00 premium payroll deduction options. Voluntary Life and Disability Plans. Employer paid life insurance. HSA option with employer contribution. Paid vacation, sick days, and holidays. Phone allowance. Commuter reimbursement benefit. Lunch allowance. 401(k) match 100% match for 4% salary. Annual bonus program. #J-18808-Ljbffr Hengli America