Administrative Assistant

Job Description

Job Description

Administrative Assistant/Vessel Audit Coordinator Job Description

Are you detail-oriented with excellent organizational skills? Join our team as a Vessel Audit Coordinator and play a vital role in ensuring smooth and accurate vessel inspections and audits. This administrative position offers a dynamic environment where you'll coordinate critical tasks between clients and auditors, supporting our operations and contributing to our company's success.

Position: Vessel Audit Coordinator
Salary: $48,000 – $52,000 annually
Schedule: Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM (flexibility available)

Key Responsibilities:

• Schedule and coordinate vessel audits and inspections efficiently to ensure timely compliance.
• Manage the registry of over 6,000 vessels, maintaining accurate and up-to-date records.
• Liaise with clients, auditors, and internal teams to facilitate smooth communication and workflow.
• Utilize proprietary software to track audit progress and generate reports.
• Provide administrative support to senior team members and assist with related projects as needed to support operational excellence.

Qualifications and Requirements:

• Minimum of 1 year of administrative or clerical experience in a fast-paced environment.
• Strong attention to detail and exceptional organizational skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to learn and adapt to proprietary software systems.
• No prior maritime experience is required; training will be provided.
• Successful completion of a background check.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and career development within a growing company.
• Exposure to innovative software solutions and a collaborative team environment.
• Supportive company culture fostering learning and advancement.
• Participation in a company soon to implement a new intranet and major updates to our company handbook.

Join us and become part of a dynamic team dedicated to excellence in vessel compliance and safety. Your organization and dedication will help maintain our reputation as a leader in maritime services. Apply today to advance your career as a Vessel Audit Coordinator!