Legal Administrative Assistant / Paralegal

Job Description

Job Description

We are looking for a Paralegal to support a busy estate planning and elder law practice in New Hyde Park, New York. This in-office opportunity is well suited for someone who enjoys balancing legal document preparation with day-to-day administrative coordination in a collaborative firm environment. The ideal candidate brings prior law firm experience, strong organizational abilities, and the confidence to manage assignments independently while supporting attorneys across trust and estate matters.

Responsibilities:
• Prepare and organize legal documents related to estate planning matters, including foundational drafts of wills, powers of attorney, and related client materials.
• Coordinate electronic filing of court submissions and related documents with the appropriate New York courts, including Surrogate’s Court.
• Provide administrative and case support to attorneys by maintaining files, tracking deadlines, and helping keep matters progressing efficiently.
• Communicate with clients, court personnel, and internal team members in a thorough and responsive manner regarding case status and document needs.
• Manage matter records and support the accuracy of case information within legal databases and document management systems.
• Assist with probate and estate administration workflows by gathering documents, organizing correspondence, and preparing materials for attorney review.
• Help prioritize multiple assignments in a fast-paced office while ensuring work is completed accurately and on schedule.• At least 2 years of experience working in a law firm in a paralegal or legal administrative support capacity.
• Background in trusts and estates, estate planning, elder law, or probate matters is preferred.
• Familiarity with electronic court filing processes and legal document handling in New York is highly valued.
• Strong written and verbal communication skills, with the ability to interact effectively with attorneys, clients, and court contacts.
• Excellent organizational and time management abilities, including the capacity to manage several priorities at once.
• Proficiency with case management or legal practice software and standard office technology.
• Ability to work independently, use sound judgment, and maintain a high level of accuracy in legal support work.