HR & Payroll Manager

HR & Payroll Manager

Our architecture and design firm is seeking an experienced HR & Payroll Manager to serve as the organization's primary Human Resources professional. This role is responsible for managing all HR operations with a particular focus on payroll administration, benefits management, employee relations, compliance, and HR processes.

As the sole HR team member, this individual will partner closely with leadership and employees across the firm to ensure a positive employee experience while maintaining efficient HR and payroll operations.

Key Responsibilities

Payroll Administration

• Process biweekly payroll through ADP Workforce Now for approximately 70 employees
• Ensure payroll accuracy, compliance, and timely completion
• Maintain employee payroll records, earnings, deductions, tax withholdings, and direct deposit information
• Coordinate payroll changes including new hires, terminations, salary increases, bonuses, and promotions
• Audit payroll reports and resolve discrepancies before processing
• Partner with Finance on payroll reporting, reconciliations, audits, and year-end activities
• Serve as the primary point of contact for employee payroll inquiries
• Ensure compliance with federal, state, and local wage and hour regulations

Benefits Administration

• Administer medical, dental, vision, life insurance, disability, and retirement benefit programs
• Lead the annual open enrollment process, including employee education, communications, and enrollment support
• Serve as the primary liaison with benefits brokers and insurance providers
• Manage employee benefit enrollments, qualifying life events, and terminations
• Assist employees with benefit questions and issue resolution
• Coordinate leave administration, including FMLA, ADA accommodations, parental leave, and other leave programs

Human Resources Operations

• Maintain HRIS, personnel files, and employee records
• Ensure compliance with federal, state, and local employment laws
• Administer HR policies and employee handbook updates
• Manage employment verification requests, unemployment claims, and workers' compensation matters
• Prepare HR reports, workforce metrics, and employee analytics for leadership

Employee Relations & Talent Support

• Act as a trusted HR resource for employees and managers
• Provide guidance on employee relations matters, workplace concerns, and policy interpretation
• Support performance management processes
• Coordinate onboarding and new hire orientation
• Assist managers with recruiting and hiring activities as needed
• Conduct exit interviews and support offboarding activities

Compliance & Strategic HR

• Monitor employment law changes and recommend policy updates
• Support organizational initiatives, employee engagement, and retention efforts
• Identify opportunities to improve HR processes and employee experience
• Partner with leadership on workforce planning and HR best practices

Qualifications

Required

• Bachelor's degree OR high school diploma with work experience
• 5+ years of Human Resources experience
• 3+ years of payroll administration experience
• Experience processing payroll using ADP Workforce Now
• Experience managing employee benefits and open enrollment programs
• Strong understanding of employment laws and HR compliance
• Excellent organizational, analytical, and problem-solving skills
• Ability to handle sensitive and confidential information with discretion
• Strong communication and interpersonal skills

Preferred

• Experience as a standalone HR professional or sole HR representative
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification
• Experience within architecture, engineering, construction, or professional services environments
• Experience supporting payroll and HR functions for organizations of 50-150 employees

Benefits

• Hybrid work schedule (Remote Mondays and Fridays)
• Comprehensive benefits package
• Collaborative and creative work environment
• Professional development opportunities
• Opportunity to lead and shape the firm's HR function