Administrative Assistant - Legal

Location: Blue Ash, OH Employment Type: Direct Hire Schedule: Onsite | Monday-Friday Administrative Assistant - Legal Vaco is partnering with Omya to identify an experienced Administrative Assistant - Legal to provide direct support to the company's General Counsel. This is a unique opportunity for someone who enjoys working in a corporate legal environment and wants to be a key business partner to an in-house attorney. This is not a Paralegal position. We’re looking for an administrative professional with experience supporting an in-house legal department or corporate attorney, particularly in contract administration, corporate governance, and executive-level legal support. Top Priorities Experience supporting an in-house attorney or corporate legal department Experience managing contracts throughout the contract lifecycle Strong administrative, organizational, and communication skills with the ability to handle highly confidential information Responsibilities Provide day-to-day administrative support to the General Counsel. Coordinate and manage the lifecycle of legal contracts, including reviewing, routing, tracking, uploading, and executing documents. Maintain legal files and document management systems. Assist with preparing board meeting materials, board minutes, corporate resolutions, and other governance documentation. Prepare correspondence, presentations, reports, and executive communications. Proofread legal and business documents for accuracy, formatting, and consistency. Coordinate meetings, manage calendars, schedule travel, and prepare meeting agendas. Organize and maintain confidential legal records and corporate documents. Handle incoming correspondence and assist with department administrative functions. Create purchase requisitions and process invoices through SAP as needed. Provide additional administrative support to the legal department and executive team as assigned. Qualifications Associate's degree preferred or equivalent combination of education and experience. 5+ years of administrative experience , preferably supporting an in-house legal department, corporate attorney, or executive legal function. Experience managing legal contracts and supporting contract administration processes. Experience preparing board minutes, corporate resolutions, or other corporate governance documentation is highly preferred. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with document management systems or legal document repositories is a plus. SAP experience is preferred but not required. Exceptional organizational, communication, and proofreading skills. Ability to prioritize multiple projects while maintaining strict confidentiality. Ideal Background Legal Administrative Assistant (Corporate/In-House) Corporate Legal Coordinator Legal Executive Assistant Corporate Governance Coordinator Contracts Administrator with executive legal support experience Equal Opportunity Notice Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact View email address on click.appcast.io. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: - the individual's skill sets, experience and training; - licensure and certification requirements; - office location and other geographic considerations; and - other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits). #J-18808-Ljbffr