Marketing Operations Project Manager - HYBRID!

Marketing Project Manager

This is a HYBRID Position

Job Location: Global Headquarters: Port Washington, New York 11050 (Western Nassau County/Long Island)

Working at WAC Group: Ask about our robust benefits package, merit based compensation structure, beautiful newly renovated facilities and free on site EV Charging for our team members!!

Position Summary: The Marketing Project Manager is the central traffic coordinator for marketing work across the organization. This role owns intake, prioritization, routing, and executes follow-through for design requests and large marketing projects; building and maintaining the operating system for marketing work, including workflows, templates, dashboards, and automations. This exciting, highly visible role delivers strong stakeholder management driven by a sense of urgency and high level organizational skills.

Key Responsibilities

• Intake, prioritization, and traffic coordination:
• Own the marketing request intake process, including forms, requirements gathering, and standardization.
• Run traffic and status meetings, manage timelines, and escalate risks when capacity or deadlines are at risk.
• Project management and execution:
• Manage multiple concurrent projects from kickoff through delivery, ensuring milestones and approvals stay on track.
• Track dependencies, handoffs, and approvals across teams.
• Workflow ownership, tooling, reporting, and automation:
• Build and administer the marketing project management platform (Monday.com, ClickUp, or similar), including templates, custom fields, dashboards, views, permissions, and governance.
• Identify workflow bottlenecks and implement improvements that reduce manual coordination and increase throughput.
• Partner with Marketing Operations, IT, and other teams as needed to streamline handoffs between systems (for example, HubSpot to PM tool intake, asset approvals, or status syncing).
• Document processes and SOPs and train stakeholders to drive adoption.

Critical Success Factors

1. The intake and prioritization process is live and adopted by key stakeholders.
2. Marketing work is organized in one system with reliable statuses, owners, deadlines, and approvals.
3. On time delivery of deadlines through proactive dependency tracking, follow-up, and escalation.
4. Clear visibility into workload, project status, and risks through dashboards and reporting.
5. Reduction in manual coordination through Automated Processes.

Requirements

1. Bachelor's degree in Marketing, Business, or a closely related field of study.
2. 7-10 years of experience in marketing project management.
3. Proven measurable success owning a Marketing enterprise system such as Monday.com.
4. Ownership in managing large initiatives such as product launches, trade shows, catalogs/print, websites, and cross-functional campaigns.
5. Demonstrated experience creating workflow automations in Marketing Project Management platforms, including routing, reminders, approvals, and dependency management.
6. Proficiency in driving operational processes using Marketing project management tools such as Monday.com, ClickUp, Asana, Jira, Smartsheet, or similar. This includes building workflows, templates, and dashboards.
7. Proven experience using marketing systems such as HubSpot and asset management workflows, including DAM and PIM platforms.
8. PMP and/or Agile or Scrum certification (CSM, PSM, PMI-ACP) is strongly preferred.

The expected salary is 100,000.00 - 120,000.00. The actual compensation will be determined based on experience and other factors allowed by law.

We recognize people as our most valuable asset. Our competitive salary and benefits package includes: paid time off; medical & dental coverage (including family coverage), vision, life, 401(k); tuition assistance; and continuous training and development. For immediate consideration, please submit your resume as directed. Due to the high volume of applications, only candidates who meet the qualifications will be contacted.

WAC is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, genetics, or any other protected characteristic. In addition to federal law requirements, WAC complies with applicable state and local laws governing non-discrimination in employment in all of its locations. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training. Please note, all responsibilities outlined in the above job description are subject to change as needed. All efforts will be made to ensure proper notice is given for changes in responsibilities.