Administrative Project Manager - HYBRID!

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Job Title: Administrative Project Manager / HYBRID

Reports To: Global President

Job Location: Port Washington, New York 11050

The Administrative Project Manager provides advanced administrative support to members of our Executive Team. This role is critical in optimizing the Team's effectiveness, and serving as a trusted partner in managing communications, complex schedules, strategic priorities and projects with a focus on discretion. The ideal candidate possesses advanced software and technology skills and exemplifies agility in multi-tasking across high-volume, data and deadline-driven projects.


Responsibilities:

• Serve as primary point of contact for members of the Executive team; managing communications with internal and external stakeholders, including and not limited to customers, vendors, and strategic business partners.
• Handle confidential data, documents and information, ensuring security and discretion.
• Manage complex schedules and calendars, coordinating business activities across multiple time zones and proactively resolving potential conflicts.
• Serve as the principal contact for design and utility patents, collaborating with Product Managers and Patent Attorneys to organize and maintain the company's patent portfolio.
• Organize meetings including, agenda preparation, taking minutes, and follow up on action items to drive results.
• Prepare and revise correspondence, presentations, reports, and other business documents as needed.
• Execute multifaceted special projects with minimal supervision, demonstrating agility and responsiveness in fast-paced situations.
• Actively participate in making recommendations for continuous improvement, focusing on the adoption and use of new technology, tools and best practices to align with strategic business goals.
• Arrange travel itineraries, including flights, accommodations, transportation and managing expenses.

Requirements:

• 10 years of professional experience as an Executive Assistant within a complex organizational setting.
• A proven reputation handling sensitive and confidential information with professionalism and discretion.
• Experience supporting senior leadership team members in a fast paced corporate setting.
• Proven success collaborating with cross functional team members.
• Exemplary planning, prioritizing, and time management skills.
• Ability to develop strong business relationships with a variety of personalities and leadership styles.
• Entrepreneurial mindset focused upon consistently adding value to the role and the organization.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

The expected salary is 100,000.00 - 120,000.00. The actual compensation will be determined based on experience and other factors allowed by law.

We recognize people as our most valuable asset. Our competitive salary and benefits package includes: paid time off; medical & dental coverage (including family coverage), vision, life, 401(k); tuition assistance; and continuous training and development. For immediate consideration, please submit your resume as directed. Due to the high volume of applications, only candidates who meet the qualifications will be contacted.

WAC is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, genetics, or any other protected characteristic. In addition to federal law requirements, WAC complies with applicable state and local laws governing non-discrimination in employment in all of its locations. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training.

Please note, all responsibilities outlined in the above job description are subject to change as needed. All efforts will be made to ensure proper notice is given for changes in responsibilities.