Human Resources Coordinator

Job Title

Para-Professional Technical And Clerical Support For Human Resources

Job Description

Under general supervision, performs para-professional technical and clerical duties requiring accuracy, speed and confidentiality in support of the City's central Human Resource functions; prepares personnel documents in accordance with City policies and serves as a liaison between the department and the City's central Human Resources Office.

Examples Of Duties

Ensures timely and accurate submittal of personnel documents to the Human Resources Office; Completes personnel transactions and personal data forms in accordance with established formats and procedures; Interprets and answers routine questions as it relates to the Personnel Rules and Regulations, Memorandum of Understandings (MOUs) and department employee handbooks; Assists and provides forms to employees related to personnel transactions; Prepares and submits personnel requisitions, employee relations/disciplinary, performance management and workers' compensation documentation; Tracks Department employee leaves, part-time work hours and pay increases; Coordinates and maintains program information such as Equal Employment Opportunity (EEO) and Department of Transportation (DOT) drug and alcohol programs; Assists with employment related background checks; Conducts new hire orientations and administers recruitment processes such as preparing exam plans, scheduling interviews and drug and alcohol employment verifications; Assists with providing employees with various leave documentation and notices, track and maintains record of leaves and notifies the Human Resources Office timely of potential leaves; May assist in preparing specialized reports and schedules required by the Human Resources Officer, including Personnel Action Forms (PAFs) and budget documents related to salaries; Files and maintains a variety of personnel records and reports related to personnel transactions; Prepares memos and letters for internal and external correspondence and performs other related duties as required; May be required to work other than standard hours in order to meet deadlines. Organizational Responsibilities This position reports to the designated manager or department head and is responsible for confidential and non-confidential personnel transactions. While general administrative supervision for this position is provided by the department, the incumbent will routinely seek technical advice and guidance from the City's Human Resources Office.

Typical Qualifications

Education and Experience High school diploma or G.E.D. and three (3) years of progressively responsible clerical, technical or paraprofessional experience in human resources, employment or a closely related field; or any combination of education and experience that provides the required level of knowledge, skills and abilities required. Knowledge of: Laws, ordinances, rules, regulations, and procedures governing recruitment and selection, classification and compensation, employee relations, discipline and personnel activities of operating departments; Basic personnel records and documentation; Occupational titles and concepts, job duties performed and job-related standards for employment. Ability to: Exercise diplomacy, tact and good judgment in dealing with confidential records related to employee personnel and payroll records; Read, understand, apply, and explain regulations, standards, policies and procedures; Communicate effectively orally and in writing; Work effectively with candidates, employees, co-workers, other agencies, and the community; Maintain accurate records; Prepare reports and correspondence; Recognize problems and devise effective course of action; Collect and evaluate data and summarize findings; Perform basic statistical computations; Operate a variety of office equipment including typewriter copier, scanner, fax machine, calculator, etc. and must have demonstrated advanced skill in the use of Microsoft Office, specifically Outlook, Excel and Word. Physical Demands and Working Conditions In the course of work, this position requires extensive use of a computer keyboard and calculator and requires sitting for prolonged periods of time; also standing, kneeling, bending, twisting, reaching and grasping, and may require lifting or moving standard-size office files and boxes. License Must have and maintain a valid Class C California Driver's License. Please submit the required license, certificate, or registration with the State as evidence of professional or technical proficiency at the same time of filing the application. The Human Resources Officer will require necessary verification of qualifications as specified in the job bulletin.

Supplemental Information

Testing Process:

• Minimum Qualification Screening - Pass/Fail
• Supplemental Questions - Pass/Fail
• Oral Interview - 100% of total score

*Testing process is subject to change Candidates must pass all examinations to be placed on the eligible list. Possession of minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process.