Clerical Assistant

Position Summary

Under direct supervision of the Contracts & Business Operations Assistant Branch Manager, the incumbent performs administrative and general clerical duties as support for the Fisheries Program. The incumbent must work independently and is responsible for processing purchase orders, payroll, travel, reimbursements, track budgets, interacting with the Yurok Tribe's Fiscal Office on a regular basis, filing, and other administrative functions.

Duties & Responsibilities

1. Processes staff timecards and vehicle mileage forms. 2. Maintains files of forms, reports and other materials and retrieves them upon request. 3. Monitor project budgets using the Tribe's accounting software/database. 4. Monitors account balances and updates Fisheries Program Manager on a regular basis. 5. Prepares reimbursement forms for Program Manager and Fiscal Department approval. 6. Compares Fisheries Program's books with Fiscal Department records and resolves any differences. 7. Monitors insurance coverage for employees, vehicles, and boats 8. Maintains files of forms, reports and other materials and retrieves them upon request. 9. Performs administrative duties such as scheduling annual performance evaluations, filing, and drafting correspondence. 10. May assist with coordination of Natural Resource Committee and Fisheries meetings/activities. 11. Performs other related duties as assigned.

Education/Experience

1. Grade 5: High school diploma or GED with three years' specified experience. 2. Grade 6: High school diploma or GED with four years specified experience. 3. Employee must be willing to acquire any special certifications or attend any training that is determined to be relevant or becomes required of the position in the future. 4. Candidates with equivalent combinations of education, training and experience will be considered. MINIMUM QUALIFICATIONS: 1. Clerical experience that includes meeting the public, filing, providing information as required to the general public or knowing the resource, answering the telephones providing information to callers or routing calls appropriately. 5. Ability to type 40 words per minute. 6. Thorough knowledge of English grammar, spelling and punctuation, thorough knowledge of office method, procedures, and practices. 7. Skill of paying attention to detail. 8. Experience with office equipment, operating copy machines, making and collating copies of correspondence or other printed material. Fax machines and other common office equipment. 9. Familiar with computer software preferably Microsoft Word and Excel. 10. Must understand the meaning and responsibility of withholding confidential information and communicate tactfully with the general public, Council members and other staff. 11. Familiar with data input and spreadsheets. 12. Familiar with electronic filing systems such as DocStar. 13. Recognition that in order to serve Yurok People one must know as much as possible about Yurok history, culture and values.

Supervisory Responsibilities

This position does not have supervisory responsibilities. CONDITIONS OF EMPLOYMENT: 1. All applicants are subject to the Tribe's Drug and Alcohol Policy including pre-employment screening. 2. All applicants will acknowledge and follow all Yurok Tribe personnel and other policies and procedures. 3. The Yurok Tribe is an equal opportunity employer who exercises Indian preference; Indian Reorganization Act of 1934 (Title 25, USC, Section 472). 4. Valid state issued driver's license and/or the ability to obtain a California driver's license. Must be insurable on the Tribe's insurance policy. 5. Must pass a background investigation and fingerprint clearance. 6. Position could require travel and occasional work outside of regular work schedule.